Client Accounts Payable Coordinator
About the Role:
We're looking for a detail-oriented Client Accounts Payable Coordinator to manage vendor and media payables tied to our client campaigns. You'll sit at the crossroads of finance, account, and media teams — owning invoice intake, matching, coding, and payment processing for production, media, and third-party vendor spend.
Your work ensures vendors get paid accurately and on time, and that every dollar is correctly attributed to the right client, job, and budget line. This is a high-volume, deadline-driven role, ideal for someone who thrives on structure, isn't afraid to chase down approvals, and enjoys collaborating across creative, media, and finance teams.
What You'll Do:
Invoice Processing & Vendor Management
- Receive, review, and process high volumes of vendor invoices covering media buys, production, talent, print, and freelance services
- Perform three-way matching of invoices against purchase orders, insertion orders, and estimates; investigate and resolve discrepancies with vendors and internal teams
- Code invoices accurately to the correct client, job number, media channel, and general ledger account
- Serve as the primary point of contact for vendor payment inquiries and reconcile vendor statements monthly
Process, Controls & Reporting
- Manage approval workflows in the agency's AP and job-costing systems, escalating aged or stalled approvals as needed
- Uphold internal controls and documentation standards; support internal, client, and external audits
- Identify and recommend process improvements to reduce cycle time and reduce manual handling
What We're Looking For:
- Strong attention to detail and comfort managing a high volume of invoices under deadline pressure
- Excellent communication skills for coordinating across finance, account, and media teams, and for following up with vendors and internal approvers
- Solid understanding of AP fundamentals, including three-way matching, coding, and reconciliation
Preferred Experience:
- Hands-on experience with agency job-costing or media-billing platforms (e.g., Advantage, NetSuite, Prisma/Mediaocean, Strata)
- Familiarity with insertion orders, media authorizations, post-buy reconciliation, and make-good credits
- Exposure to multi-client or multi-entity environments with intercompany allocations
- Experience supporting client audits or agency compensation reviews
Pay: Php30,000.00 - Php60,000.00 per month
Benefits:
- Paid training
- Work from home
Work Location: Remote