About SureFlow
Operating in the UK, EU, and the UAE, SureFlow is transforming how businesses and individuals manage energy consumption. By integrating advanced IoT devices with AI analytics, SureFlow delivers intelligent solutions that reduce energy costs, enhance efficiency, and promote sustainability.
Its AI Energy Suite provides real-time monitoring of electricity, gas, and water, turning data into actionable insights that optimize usage and minimize environmental impact. SureFlow also designs and manufactures custom IoT devices, including smart meters and sensors, delivering end-to-end, scalable, and future-ready systems.
Role Overview
As an Operations Administrator, you will contribute to the day-to-day operations of our Brooklyn, NY office, supporting procurement, vendor relations, external communications, and business growth efforts as directed by overseas leadership and in coordination with the existing office team. This is a hands-on role where you’ll play an important part in keeping the NYC office running smoothly while also supporting SureFlow’s expansion into the US market.
Key Responsibilities
Administration & Reporting
- Assist with maintaining office documentation, filing systems, and administrative records
- Keep an up-to-date inventory of office assets and supplies
- Track procurement budgets and submit regular expense reports to management
- Assist with onboarding logistics for new employees at the NYC office
- Handle ad-hoc administrative tasks as directed by the leadership team
Business Growth Support
- Researching and building a pipeline of prospective clients and leads across the US market, focusing on industries aligned with SureFlow’s energy and IoT solutions
- Supporting business growth efforts by conducting outreach to prospective clients via email, phone, and social media
- Maintaining and updating prospect records, coordinating follow-ups to support the business development pipeline
- Monitoring US market trends, competitor activity, and emerging opportunities to inform business development strategy
Procurement & Vendor Management
- Process purchase orders for office supplies, equipment, and technology as approved by management
- Research vendors, obtain quotes, and present options to leadership for decision-making
- Coordinate delivery, setup, and maintenance of office equipment and furniture
- Support communication with external vendors, service providers, and building management
Facilities & Operations
- Support relationships with utility providers, cleaning services, and maintenance contractors
- Schedule and coordinate office maintenance, repairs, and facility-related services
- Support meeting logistics including room setup, visitor management, and catering arrangements
- Handle incoming and outgoing correspondence, including mail, packages, and courier services
What We’re Looking For
Required
- 2–4 years of experience in office administration, operations coordination, or a similar role
- Strong written and verbal communication skills
- Excellent organization and attention to detail
- Ability to work independently with an overseas-based leadership team
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and general office software
- Reliable, professional, and comfortable managing multiple tasks in a fast-paced environment
Nice to Have
- Experience with procurement processes and vendor management
- Familiarity with NYC building management and facilities operations
- Experience with business outreach, lead generation, or client communication
- Comfort with social media platforms for professional outreach
Why Join Us
- Health insurance, 401(k) retirement plan, and paid time off
- Consistent Monday–Friday, 8–5 schedule
- Small NYC office where your contributions have a direct impact on daily operations
- Work with an international team across the UK, EU, and UAE. Gain global business exposure
- Growing company in the IoT and clean energy space with room to take on more responsibility as we expand
Position Details
- Location: Brooklyn, NY (in-person)
- Schedule: Monday–Friday, 8:00 AM–5:00 PM
- Compensation: $20–$25/hour, based on experience
- Reports To: Management
How to Apply
Qualified applicants will first complete an online interview, followed by a final in-person interview at our Brooklyn office. Please submit your application through Indeed to be considered. We look forward to hearing from you.
Job Types: Full-time, Contract
Pay: $20.00 - $25.00 per hour
Work Location: In person