We are looking for a detail-oriented Accounting Clerk to support invoice verification and reconciliation activities in Baytown, Texas. This position is well suited for someone who stays composed under pressure, works effectively with high transaction volume, and takes initiative when resolving discrepancies. The role focuses on reviewing haul-related documentation, confirming billing accuracy, and helping ensure timely payment readiness through precise data validation and cross-functional communication.
Responsibilities:
• Review vendor invoices and related haul documentation to confirm charges align with approved loads, contract terms, and pricing schedules.
• Enter and validate transaction data in internal systems so records are complete, accurate, and ready for corporate payment processing.
• Investigate invoice discrepancies by checking quantities, weights, tonnage, delivery dates, mileage, job numbers, locations, and project coding.
• Research exceptions thoroughly and coordinate with internal teams and external contacts to resolve errors that could delay driver-related payments.
• Compare haul tickets against vendor billing to ensure only authorized and completed loads are included for processing.
• Use Excel to examine load activity, mileage patterns, and billing details in order to spot inconsistencies before invoices move forward.
• Maintain accuracy while working in a deadline-driven, high-volume environment with multiple issues requiring timely follow-up.
• Support ongoing use of current accounting platforms and adapt to future ERP system changes as needed within daily workflow.
• At least 3 years of experience in accounting support, invoice reconciliation, accounts payable-related work, or a similar transaction-heavy administrative role.
• Strong Excel skills, including SUMIF, with the ability to analyze data and identify discrepancies across billing and transportation records.
• Experience reviewing invoice details, coding information, and matching supporting documentation to billed services.
• Ability to solve problems independently, manage multiple discrepancies at once, and remain calm in a fast-paced environment.
• Strong communication skills with a customer-service approach when working with drivers, vendors, and internal stakeholders.
• High attention to detail when verifying load counts, quantities, rates, dates, and other operational billing data.
• Experience with accounting or ERP systems such as Viewpoint or other enterprise platforms; QuickBooks-only experience is not sufficient.
• Completion of the required intermediate Excel assessment and designated software proficiency assessment before submission.
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