Document Controller
Target Engineering Consultants – Umm Al Quwain, UAE
Target Engineering Consultants is looking for an experienced and organized Document Controller to join our project team in Umm Al Quwain.
The Document Controller will be responsible for managing and controlling project documentation and ensuring the proper flow, tracking, filing, and distribution of documents between Target Engineering Consultants, the contractor, subcontractors, suppliers, and other project stakeholders.
Key Responsibilities
- Manage and maintain all project documents and records in accordance with Target Engineering Consultants' procedures.
- Maintain accurate document registers and tracking logs.
- Receive, register, distribute, and archive project documents.
- Control the distribution and revision of drawings, specifications, and technical documents.
- Manage RFIs, material submittals, shop drawings, method statements, Inspection Requests (IRs), NCRs, and project correspondence.
- Prepare and issue document transmittals and maintain proper transmission records.
- Track document submissions, approvals, comments, and revisions.
- Ensure the latest approved drawings and documents are available to the project team.
- Follow up on pending submissions and approvals with contractors and project stakeholders.
- Maintain organized electronic and hard-copy filing systems.
- Coordinate with Project Managers, Engineers, Inspectors, Consultants, and Contractors regarding documentation requirements.
- Upload and manage documents through the project document management system.
- Ensure all documents are correctly numbered, dated, revised, and filed.
- Prepare document control reports and maintain document status trackers.
- Maintain records of approved, rejected, and returned submissions.
- Support the project team with as-built drawings, O&M documents, handover documents, and project close-out files.
- Ensure proper implementation of document control procedures throughout the project.
Requirements
- Diploma or Bachelor's Degree in Business Administration, Engineering, Document Management, or a related field.
- Minimum 3 years of experience as a Document Controller in an engineering consultancy or construction supervision environment.
- UAE experience is preferred.
- Experience working with an engineering consultant/project management consultant is highly preferred.
- Strong understanding of construction and engineering project documentation.
- Good knowledge of RFIs, shop drawings, material submittals, IRs, NCRs, transmittals, and document registers.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Experience with document management systems is an advantage.
- Excellent organizational and filing skills.
- Strong attention to detail and accuracy.
- Good communication and coordination skills.
- Ability to work under pressure and manage multiple priorities.
- Willingness to work on-site in Umm Al Quwain.
Preferred Candidate
Candidates with previous experience in engineering consultancy, project supervision, or construction management consultancy, particularly on building projects in the UAE, will be highly preferred.
Job Type: Full-time
Company: Target Engineering Consultants
Location: Umm Al Quwain, UAE
Experience: 3+ years
Industry: Engineering Consultancy / Project Management
Work Location: On-site
Application Question(s):
- What is your current Salary?
- What is your Notice period?
- What is your Expected Salary ?
Work Location: In person