About the Opportunity
The hiring organization is seeking an experienced Executive Assistant to provide high-level support to the Chief Executive Officer (CEO) and key members of the Executive Leadership Team (ELT). This position is a contract role designed to cover a maternity leave. The role requires a highly organized professional who operates comfortably across all organizational levels, excels in a fast-paced technology environment, and anticipates administrative needs with strict discretion and high standards for excellence.
Key Responsibilities
- Provide daily executive support to the CEO, partnering closely to understand operational context, maximize executive effectiveness, and assist with priority strategic initiatives.
- Support broader executive leadership team members as needed.
- Manage comprehensive calendars for the CEO, including Board of Directors scheduling, and assist with calendar management for key leadership team members.
- Oversee daily executive email correspondence, track critical action items, and proactively apprise leadership of upcoming commitments.
- Coordinate complete travel arrangements for the CEO and key executives, including compiling and submitting monthly expense reports.
- Lead the planning, agenda preparation, presentation readiness, meeting minutes, and action-item tracking for executive leadership meetings, operations reviews, and monthly and quarterly all-hands gatherings.
- Plan and execute team offsites and company events.
- Track project milestones, assemble presentations and collateral, act as a primary point of contact for time-sensitive matters, and build positive cross-functional relationships.
- Adapt quickly to shifting priorities and handle new administrative assignments as they emerge.
Qualifications
- 3 to 5 years of executive support experience, with demonstrated success directly supporting C-suite executives.
- Bachelor’s degree or equivalent practical work experience.
- Demonstrated proficiency in Google Workspace, Microsoft Office, and Confluence.
- Exceptional organizational, time-management, and multitasking abilities with strong attention to detail.
- Excellent written and verbal communication skills, with a track record of building trusted relationships and handling confidential matters with high discretion.
Location and Schedule
- Work Location: United States.
- Schedule: Must be able to work core business hours in Eastern Standard Time (EST).
- Employment Type: Contract (maternity leave coverage).
Compensation
- Hourly Rate: $40 to $50 per hour.
- Actual compensation is determined by various factors including relevant work experience, skills, certifications, and geographic location or proximity to major metropolitan areas.
Equal Opportunity and Verification Notices
The organization is an equal opportunity employer committed to merit-based employment decisions. Discrimination is prohibited across all employment opportunities—including recruitment, hiring, promotion, compensation, and termination—based on race, color, sex, sexual orientation, gender, gender identity, gender expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical or mental disability, medical condition, marital or domestic partner status, military and veteran status, height, weight, or any other characteristic protected by federal, state, or local law.
The hiring organization participates in E-Verify, an Internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) to electronically verify the employment authorization of newly hired personnel in the United States.