Executive Assistant to C-Suite
Location: Bethesda, MD
Position Overview
We are seeking a highly experienced Executive Assistant to provide high-level administrative and operational support to senior executive leadership within a fast-paced corporate environment.
The ideal candidate is a polished, highly organized professional who is comfortable working with senior leaders, managing complex schedules, coordinating high-level meetings and travel, and handling confidential information with discretion.
This is an excellent opportunity for a seasoned Executive Assistant who thrives in a collaborative environment and enjoys anticipating executive needs, managing competing priorities, and keeping day-to-day operations running smoothly.
Key Responsibilities
- Provide high-level administrative support to a senior executive, including calendar management, scheduling, and meeting coordination
- Proactively manage complex calendars, prioritize competing demands, and resolve scheduling conflicts
- Coordinate domestic and international travel arrangements, itineraries, reservations, and related logistics
- Prepare agendas, presentations, briefing materials, and other executive-level documentation
- Support leadership and board-related meetings, including preparation of materials and coordination of logistics
- Coordinate meetings across multiple stakeholders and track action items, deadlines, and follow-ups
- Assist with town halls, leadership communications, team engagement initiatives, and special projects
- Prepare and manage expense reports and other administrative documentation
- Coordinate reservations, travel logistics, and other operational needs
- Support onboarding and offboarding activities and internal communications as needed
- Maintain highly confidential financial, legal, and organizational information with professionalism and discretion
- Partner closely with other Executive Assistants and cross-functional teams to ensure seamless coordination and communication
- Serve as a trusted partner to executive leadership and proactively anticipate needs
Qualifications
- Bachelor's degree preferred
- 5+ years of experience supporting senior executives, ideally within a corporate environment
- Previous experience supporting C-suite or senior-level executives strongly preferred
- Exceptional organizational and time-management skills
- Ability to manage multiple priorities while maintaining a high level of accuracy and attention to detail
- Strong judgment, problem-solving skills, and follow-through
- Excellent written and verbal communication skills
- Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, Excel, and Teams
- Experience preparing executive presentations and materials
- Experience coordinating executive meetings and leadership communications
- High level of professionalism and discretion when handling confidential information
- Ability to work independently while collaborating effectively with executives, colleagues, and cross-functional stakeholders
- Strong corporate presence and the ability to interact confidently with senior leadership
Ideal Candidate
The ideal candidate will be a seasoned Executive Assistant with extensive corporate experience supporting C-suite executives. This person should be proactive, polished, resourceful, and comfortable operating in a fast-paced environment where priorities can shift quickly.
If you are an experienced Executive Assistant seeking an opportunity to support senior leadership and make a meaningful impact in a collaborative corporate environment, we would love to hear from you.