AI-Enabled Executive & Admin Assistant
You do not need AI experience. From day one you do the real job. Alongside it, your first month includes a short daily AI practice so you learn the tools on your own tasks, not in a classroom.
About the role
We are a mid-size UAE construction company growing into larger projects, and we are building the way we work around AI. This cohort is the first group of assistants hired and trained for that from the start.
Each assistant is assigned to an executive (CEO, General Manager, or an Executive Director) or to another manager. Whoever you are assigned to runs your day.
What you will doExecutive support
- Manage your executive's calendar, meetings, and travel in Microsoft 365 (Outlook, Teams).
- Draft, translate, and tidy emails, letters, and memos in English and Arabic.
- Prepare meeting agendas, take minutes, and track action items to closure.
- Build simple reports, trackers, and slides from raw notes, Excel data, and site updates.
- Follow up with departments and suppliers so nothing waits on your executive.
HR & admin
- Onboard new staff: offer letters, contracts, MOHRE (Ministry of Human Resources and Emiratisation) paperwork, Emirates ID, medical insurance.
- Track visa and document expiries and start renewals before they become urgent.
- Support monthly payroll inputs for WPS (Wage Protection System): attendance, leave, and deductions.
- Maintain employee files and HR trackers in SharePoint, accurately and on time.
- Answer routine staff questions on leave, letters, and policies.
With AI, starting in your first month
You will use company-approved AI tools (for example ChatGPT, Claude, or Microsoft Copilot on company accounts) to draft, summarize, translate, and organize the work above. The goal is simple: the same tasks, done faster and to a higher standard, with you checking every output before it goes out.
Your first 30 days
Your day is your job: the executive and HR work above, whatever comes up. AI is not a separate track. It is folded into that work in three ways.
- About one hour a day of guided AI practice, on a task already on your list that day. Not extra work, the same work done a new way.
- One cohort session a week with the Executive Director, Enablement. You bring what worked, what did not, and one thing to try next.
- One task you make your own by day 30. Pick something you do repeatedly, rebuild it with AI, and show the executives the time saved.
What you will pick up along the way
There is no fixed order. If your first week is HR paperwork, that is where you start. If it is minutes and emails, you start there. Over the month, on your own tasks, you will cover:
- Company AI accounts and the data rules you must never break. This one is day one for everyone.
- Writing a prompt that gets a usable answer, and fixing the answer when it is not.
- Drafting, replying, translating, and summarising real correspondence.
- Turning messy inputs into minutes, trackers, HR letters, and reports.
- Saving prompts you will reuse for tasks that repeat.
By the end of the month you should reach for AI on your own for everyday work, and be able to show one task you made measurably faster.
Who we are looking forMust have
- 0 to 2 years of work experience. Fresh graduates are welcome.
- A bachelor's degree in any field.
- Clear written English. You will write a lot.
- Curiosity and comfort with new tools. You try things, you ask, you do not wait.
- Organised and reliable. Expiry dates and follow-ups do not slip.
- Discretion. You will see salaries, contracts, and executive correspondence.
Strong advantage
- Written Arabic. Our executives work in Arabic day to day.
- An engineering, business, or IT background. It helps you read site reports, BOQs, and contracts.
- Familiarity with UAE HR basics: MOHRE, visas, WPS, Emirates ID.
- Solid Excel and Microsoft 365.
Not needed
- Prior experience with ChatGPT, Claude, or any AI tool. We teach it.
Data and tool rules
These apply from your first day and are a condition of the role.
- Use only company-approved AI accounts. Never a personal ChatGPT or free account for company work.
- Salaries, contracts, client data, and executive correspondence go only into approved tools, and only as the company's policy allows.
- You are responsible for every AI output you send. Check names, numbers, and dates before anything leaves your desk.
How we hire
1. CV and short written answer. Three questions, one paragraph each, in English. We are reading for clarity, not perfection.
2. 20-minute live AI task. We give you a messy email thread and a ChatGPT session. You turn it into a summary for the GM. No preparation needed. We watch how you think.
3. Interview with your executive and Admin/HR. Fit, expectations, and questions both ways.
4. Offer and cohort start. The whole cohort starts on the same day so the first month runs as a group.
Pay: AED2,000.00 - AED3,500.00 per month
Work Location: In person