The role
You'll manage inbox, phone and calendar first, then progressively document how things are done and automate the repetitive parts of our construction and planning workflows.
What you'll be doing
- Managing the director's inbox — triaging, drafting replies, chasing responses, flagging what genuinely needs his attention
- Answering and making phone calls on his behalf — clients, trades, suppliers, councils, consultants
- Owning the calendar — meetings, site visits, deadlines, follow-ups, and protecting focus time
- Documenting our processes and systems into clear written SOPs
- Building automations for the construction and planning process — quotes, variations, DA and council submissions, progress reporting, supplier follow-ups
- Keeping project files, records and correspondence organised and findable
Who we're looking for
- Previous EA, executive support, or senior admin experience
- Excellent spoken and written English — you'll be on the phone with Australian clients and councils daily
- Highly organised, with real follow-through; nothing gets dropped
- Comfortable learning AI tools (Claude, ChatGPT) — training provided
- Discreet with confidential business, financial and personal information
- Available 9:00am–6:00pm Sydney time, Monday to Friday and Saturday 10am to 3pm
- Reliable internet, a working computer, and a quiet space for calls
Bonus, not required
Experience in construction, property, real estate or professional services; exposure to project management tools, CRMs, or workflow automation.
What we offer
- Direct, daily work with the business owner — you'll see how every part of the group runs
- Training in AI tools that will make you far more capable than a standard EA
- Real scope to shape how the business operates, not just answer emails
- Full-time, remote, long-term
Pay: Php20,000.00 - Php25,000.00 per month
Education:
- Bachelor's (Preferred)
Experience:
- Virtual Assistant: 1 year (Required)
- Construction Industry: 1 year (Required)
- Civil engineering: 1 year (Preferred)
- AI Automation: 1 year (Required)
Language:
- English (Required)
Work Location: In person