Real Estate Administrator – Dubai
Location: Dubai, UAE
Employment Type: Full-time
Department: Sales & Operations
Industry: Real Estate / Property Brokerage
About the Role
We are looking for a highly organised, proactive and detail-oriented Real Estate Administrator to support our sales team and ensure the smooth day-to-day operation of the brokerage.
The ideal candidate will have previous experience in Dubai real estate, strong knowledge of property portals and CRM systems, and the ability to coordinate effectively with property consultants, developers, clients and other external stakeholders.
This role is particularly suited to someone with experience in off-plan real estate, developer coordination and property listing management.
Key ResponsibilitiesProperty Listings & Portals
- Create, upload and manage property listings across Property Finder, and other relevant platforms.
- Ensure all listings contain accurate pricing, availability, floor plans, photos, descriptions and property details.
- Regularly update listings based on availability, price changes and developer/agent instructions.
- Monitor listing quality, visibility and accuracy and coordinate improvements where required.
- Manage listing permits and ensure advertisements comply with RERA/DLD requirements.
- Maintain accurate property inventory across portals and internal systems.
Developer Liaison & Off-Plan Administration
- Act as a key administrative point of contact between the brokerage and property developers.
- Maintain up-to-date records of developer projects, unit availability, prices, payment plans, commissions, incentives and launch information.
- Request and obtain updated price lists, availability sheets, brochures, floor plans, payment plans and other sales materials from developers.
- Coordinate unit reservations, booking forms, registration documents and other off-plan transaction paperwork.
- Follow up with developers regarding booking status, SPA issuance, payment schedules, commissions and transaction updates.
- Maintain organised records of developer contacts, project information and sales documentation.
- Support agents with developer requirements and ensure documents are submitted correctly and on time.
Sales & Transaction Support
- Provide day-to-day administrative support to property consultants and management.
- Prepare, organise and maintain real estate documentation, including Form A, Form B, Form F/MOU, booking forms, sales agreements and related documents, as applicable.
- Coordinate documentation between agents, buyers, sellers, developers and other parties.
- Track transaction progress and follow up on outstanding documents, signatures and payments.
- Maintain accurate digital and physical filing systems.
- Assist with commission tracking and follow-up with developers where required.
- Coordinate meetings, property viewings, developer appointments and internal schedules.
CRM & Database Management
- Maintain accurate and up-to-date records within the company's CRM.
- Input and update leads, clients, properties, transactions and follow-up activities.
- Ensure all relevant sales activity and transaction information is properly recorded.
- Assist management with sales reports, pipeline updates and administrative reporting.
- Maintain accurate databases of developers, projects, units and available inventory.
Compliance & Operations
- Ensure property advertisements and documentation follow applicable Dubai Land Department (DLD) and RERA requirements.
- Monitor listing permits, approvals, expiries and required updates.
- Maintain organised records for compliance and audit purposes.
- Support the management team with general operational and administrative requirements.
- Ensure deadlines and follow-ups are consistently tracked and completed.
Requirements
- 1–3 years of experience in a real estate administrative or operations role in Dubai.
- Previous experience working within a Dubai real estate brokerage is strongly preferred.
- Good working knowledge of Property Finder and Bayut is required.
- Experience with Property Finder Expert / portal listing management is highly preferred.
- Familiarity with CRM systems and database management.
- Good understanding of the Dubai real estate sales process and basic RERA/DLD requirements.
- Familiarity with off-plan transactions and developer procedures.
- Previous experience liaising directly with property developers is highly preferred.
- Understanding of real estate documentation such as Form A, Form B, Form F/MOU and booking forms.
- Strong Microsoft Office skills, particularly Excel, Word and Outlook.
- Excellent written and verbal English communication skills.
- Strong attention to detail and excellent organisational skills.
- Ability to manage multiple agents, properties, developers and deadlines simultaneously.
- Proactive approach with strong follow-up and problem-solving abilities.
- Professional, reliable and able to work effectively in a fast-paced brokerage environment.
Key Competencies
- Property Portal Management
- Developer Liaison
- Off-Plan Administration
- CRM Management
- RERA / DLD Compliance
- Real Estate Documentation
- Sales & Transaction Coordination
- Data Accuracy & Reporting
- Organisation & Time Management
- Communication & Follow-up
- Attention to Detail
- Problem Solving
Preferred
- Experience with Property Finder
- Experience with Trakheesi / DLD systems
- Experience working with multiple Dubai developers
- Knowledge of Dubai off-plan projects and payment plans
- Experience with a real estate CRM such as Bitrix
- RERA certification or previous exposure to RERA processes
- Additional languages such as Spanish, French, Russian, Arabic or Mandarin are an advantage
What We Offer
- Competitive salary based on experience
- Opportunity to work within a growing Dubai real estate brokerage
- Exposure to leading Dubai developers and off-plan projects
- Professional and collaborative working environment
- Opportunities for career development and progression
Pay: From AED3,000.00 per month
Experience:
- Real Estate: 2 years (Required)
Location:
- Dubai (Required)
Work Location: In person