Job Title: Restaurant Admin & Accounting Assistant
Company: Via Mare
Branch: Tomas Morato, Quezon City
Employment Type: Full-time | On-site
Job Overview
Via Mare is looking for an organized, trustworthy, and detail-oriented Restaurant Admin & Accounting Assistant to join our branch at Terraces, Tomas Morato. This on-site role serves as the central administrative and financial pillar of the store, directly supporting branch operations. You will manage daily sales audits, supplier invoice processing, petty cash disbursements, physical inventory counts, and statutory documentation, acting as the primary liaison between our store management team and External Accounting to Head Office.
Key Responsibilities
Supplier Finance & Accounts Payable
- Inspect, verify, and stamp all supplier Delivery Receipts (DR), Purchase Orders (PO), and Sales Invoices (SI) during daily deliveries (fresh produce, seafood, commissary items, dry goods, and packaging).
- Perform 3-way document matching (PO vs. DR vs. Invoice) to ensure unit prices, quantities, and line-item totals are completely accurate before endorsement.
- Coordinate return-to-vendor transactions, reject substandard deliveries, and secure signed Credit Memos or Debit Notes from suppliers.
- Organize and prepare weekly transmittal bundles of matched vendor billings, coordinating closely with central Head Office Accounting for check preparations and payment schedules.
- Serve as the main store contact for vendor inquiries regarding payment cut-offs and statement reconciliations.
Petty Cash & Daily Cash Operations
- Act as the authorized custodian of the store’s revolving Petty Cash Fund (PCF); release funds strictly against approved Petty Cash Vouchers (PCV).
- Collect and audit valid Official Receipts (OR), Sales Invoices, and supporting documents for all operational emergency purchases.
- Prepare petty cash replenishment summaries with complete breakdown sheets for Manager approval and Head Office reimbursement.
- Perform daily end-of-day sales reconciliations: audit POS Z-readings against physical cash counts, credit/debit card settlement slips, e-wallet collections (GCash, Maya), gift certificates, and third-party delivery platforms (e.g., GrabFood, Foodpanda).
- Reconcile daily cash drops, prepare deposit slips for armored/bank pickup, and monitor cashier float funds.
Inventory & Cost Control Support
- Supervise and conduct scheduled physical stock counts (daily critical raw items, weekly high-cost proteins, and full month-end counts) across chillers, freezers, dry storage, and bar areas.
- Generate stock variance reports comparing actual physical inventory against POS recipe deductions; help investigate spillage, portion discrepancies, or stock shrinkage.
- Log kitchen wastage, spoilage logs, staff meals, and inter-branch transfers into the inventory system.
Store Administration & Document Compliance
- Maintain an orderly filing archive (hard copies and digital files) for daily sales reports, delivery receipts, billing transmittals, and audit records.
- Track the renewal and posting compliance of local government requirements (Quezon City Business Permit, BIR Certificate of Registration, Sanitary & Health Permits, Fire Safety Inspection Certificates).
- Maintain complete and updated 201 branch administrative files, including staff daily time records (DTR), biometric attendance logs, leave forms, and health card compliance.
- Facilitate store communications and document transmittals between the Tomas Morato branch and the Corporate Head Office.
Qualifications
- Education: Graduate of BS Accountancy, Management Accounting, Finance, Hospitality Management, Business Administration or Any related
- Experience: 1–3 years of store-level bookkeeping, cashier audit, or cost/inventory control experience in a full-service casual or fine dining restaurant.
- Technical Skills: Proficient in Microsoft Excel (lookup formulas, summary tables, inventory reconciliation templates).
- Hands-on experience operating restaurant POS back-office systems and inventory management tools.
- Thorough understanding of Philippine tax documentation (BIR-registered Sales Invoices, Official Receipts) and 3-way matching protocols.
- Core Competencies: Uncompromising honesty, integrity, and discretion in handling company funds and proprietary operating data.
- Systematic, organized, and meticulous in paperwork filing and record retrieval.
- Clear interpersonal and communication skills to coordinate with kitchen staff, store manager, suppliers, and corporate auditors.
Perks & Benefits:
- Competitive Daily/Monthly Rate
- Service Charge Share + Daily Tips
- Free Duty Meals
- Complete Government Benefits (SSS, PhilHealth, Pag-IBIG)
Be the Backbone of Our Team!
Enjoy great perks, free daily meals, and your fair share of service charges while working with a proud, supportive crew. If you are honest, organized, and sharp with numbers, bring your talents to an iconic Filipino brand. Apply today and join the Via Mare family at Tomas Morato!
Pay: Php18,000.00 - Php20,000.00 per month
Benefits:
- Free parking
- On-site parking
- Opportunities for promotion
- Paid training
- Promotion to permanent employee
- Staff meals provided
Work Location: In person