Key Responsibilities
- Manage the complete procurement process for hardware maintenance renewals and software licensing.
- Engage with OEMs, distributors, and vendors to obtain competitive pricing, quotations, lead times, and commercial terms.
- Evaluate quotations and negotiate pricing, discounts, and payment terms to maximize commercial value.
- Prepare and validate Bills of Materials (BOMs), renewal schedules, and procurement documentation.
- Coordinate with Client Partners, Sales, Finance, Legal, Delivery, and Vendor Management teams to ensure timely procurement and fulfillment.
- Process purchase requisitions, purchase orders, and vendor invoices in accordance with TCS procurement policies.
- Track procurement status, deliveries, renewals, and escalate risks that may impact project timelines.
- Ensure compliance with contractual obligations, licensing terms, OEM policies, and internal governance requirements.
- Maintain procurement trackers, renewal calendars, vendor databases, and commercial documentation.
- Support bid responses, renewals, change requests, and contract amendments by providing procurement inputs and commercial analysis.
- Resolve procurement issues related to pricing discrepancies, licensing, warranty, maintenance coverage, and delivery.
- Build and maintain strong working relationships with strategic vendors, distributors, and OEM partners.
Required Qualifications
- Bachelor’s degree in Business Administration, Supply Chain Management, Information Technology, or a related field.
- 3–5 years of experience in IT procurement, preferably involving hardware maintenance, software licensing, or technology reselling.
- Experience working with enterprise OEMs and distributors such as Cisco, Microsoft, Red Hat, Oracle, VMware, Dell, HPE, IBM, or similar.
- Strong understanding of procurement processes, contract management, and commercial negotiations.
- Experience supporting large enterprise or banking clients is an advantage.
Skills
- Procurement and vendor management
- Commercial negotiation and cost optimization
- Hardware maintenance and software licensing knowledge
- Purchase order and invoice management
- Contract and compliance management
- Strong analytical and problem-solving skills
- Excellent stakeholder management and communication skills
- High attention to detail and organizational skills
- Proficiency in Microsoft Excel, PowerPoint, and ERP/procurement systems (e.g., SAP, Ariba, Oracle)
Key Performance Indicators (KPIs)
- Procurement cycle time
- On-time purchase order issuance
- Cost savings achieved through negotiations
- Renewal completion before expiration
- Procurement accuracy and compliance
- Vendor SLA adherence
- Stakeholder satisfaction
- Reduction in procurement-related escalations