Position Objective: The Senior Advisor is to provide scientific program management support that enables effective execution of program goals, timely reporting, and coordination of activities related to HIV/AIDS research relevant to heart, lung, blood, and sleep disorders for the National Heart, Lung, and Blood Institute (NHLBI) within the National Institutes of Health.
Duties And Responsibilities
- Support the scientific administration of the NHLBI HIV/AIDS Program.
- Coordinate and monitor scientific initiatives, meetings, reports, and activities.
- Assist with communication, collaboration, and dissemination of program information.
- Support financial tracking and coding activities related to HIV/AIDS grants.
- Maintain program records, databases, spreadsheets, and web content.
- Assist in preparing analyses, presentations, and documentation for program leadership and partner organizations.
- Collaborate with staff on general scientific issues related to the NHLBI HIV/AIDS program with active participation in the research agendas.
- Work with staff on the development and coordination of scientific initiatives, including Program Announcements (PAs), Requests for Applications (RFAs), and Requests for Proposals (RFPs).
- Support the coordination, implementation, and monitoring of scientific programs and activities.
- Plan, initiate, monitor, and conduct administrative/portfolio analyses to evaluate the effectiveness of the program in meeting established goals.
- Analyze and evaluate changes in program plans, objectives, and funding and their effect on financial and programmatic milestones.
- Maintain and update databases and spreadsheets.
- Perform analysis and prepare reports to assess the effectiveness of programs.
- Review short- and long-range planning proposals to ensure alignment with organizational objectives and mission.
- Develop and implement comprehensive studies of performance measures to evaluate program productivity and develop metrics and milestones to assess progress of the program.
- Advise the NHLBI AIDS Coordinator of unique conditions and issues which affect administrative functions.
- Develop reports that identify and recommend changes in program direction and operation.
- Review documentation for compliance with policy and procedures; oversee manuscript preparation; interpret instructions for adherence to format; organize manuscripts for review; collect data; provide summaries for analysis and interpretation.
- Coordinate activities and data calls from the NHLBI Immediate Office of the Director (IOD), NHLBI Financial Management Branch (FMB), NHLBI Office of Grants Management (OGM), NIH Office of AIDS Research (OAR), Congress, and the press.
- Conduct literature reviews and online searches to examine the current state of HIV/AIDS-related heart, lung, blood, and sleep research and prepare reports summarizing and synthesizing the body of work.
- Prepare, present, and disseminate information about advances in promising new approaches and developments in HIV/AIDS-related heart, lung, blood, and sleep disease prevention and treatment.
- Arrange seminars and workshops to assess the current state of the science of disease prevention; facilitate collaborative efforts with NIH Institutes and Centers, and other governmental and non-governmental agencies.
- Maintain and update the NHLBI HIV/AIDS Program public and Intranet websites.
- Keep current on the Department of Health and Human Services (DHHS), NIH, NHLBI, and NIH OAR grants policies relevant to HIV/AIDS.
- Develop administrative standard operating procedures for the program.
- Work with staff on the preparation of scientific talks and presentations.
- Assist in other NHLBI HIV/AIDS program-related activities.
- Facilitate communication among the NHLBI HIV/AIDS Team, NHLBI staff, and NHLBI leadership by providing information about the NHLBI HIV/AIDS Program and serving as a resource for general inquiries.
- Facilitate communication with other ICs and the NIH OAR.
- Work with staff on the development and coordination of working groups and meetings, including team meetings.
- Prepare materials for meetings, including agendas and background materials.
- Complete progress reports; flag potential issues; synthesize and summarize research findings; draft and finalize top line reports and PowerPoint presentations.
- Coordinate and disseminate information; provide status updates; prepare reports to NHLBI leadership and OAR.
- Collaborate with staff on administrative tasks regarding the NHLBI HIV/AIDS budget.
- Manage coding of HIV/AIDS grants, as required by the NIH OAR on a quarterly basis.
- Work products and documents related to developing and coordinating scientific initiatives, programs, and activities; planning, initiating, monitoring, and conducting analyses; evaluating changes in program plans, objectives, and funding; and maintaining databases and spreadsheets.
- Work products and documents related to performing analyses; preparing reports to assess effectiveness of programs; reviewing planning proposals; developing and implementing comprehensive studies of performance measures; and developing metrics and milestones.
- Work products and documents related to developing reports to identify changes in program direction and operation; reviewing documentation for compliance; coordinating activities and data calls; and conducting literature reviews and online searches.
- Work products and documents related to arranging seminars and workshops; maintaining public and Intranet websites; developing administrative SOPs; and preparing scientific talks and presentations.
- Work products and documents related to facilitating communications; developing working groups and meetings; preparing meeting materials; completing progress reports and PowerPoint presentations; supporting NHLBI HIV/AIDS budget activities; and managing coding of HIV/AIDS grants.