We are looking for a responsible, organized, and well-presented Office Administrator who can efficiently manage the day-to-day functioning of the office.
The candidate will be responsible for ensuring that the office runs smoothly, maintaining proper coordination among team members, handling administrative requirements, managing office supplies and vendors, and supporting management with daily operational requirements.
The ideal candidate should have excellent organizational and communication skills, a proactive approach, and the ability to independently manage routine office administration.
Key Responsibilities
- Manage the day-to-day administration and smooth functioning of the office.
- Ensure the office is properly maintained, organized, and operational at all times.
- Coordinate with employees and different departments for day-to-day office requirements.
- Manage office supplies, stationery, pantry requirements, and other administrative needs.
- Monitor and coordinate with housekeeping, maintenance, security, internet, electricity, and other service providers.
- Coordinate with vendors and external agencies for office-related requirements.
- Maintain records of office purchases, bills, expenses, and vendor-related documents.
- Ensure timely payment/follow-up with vendors and service providers wherever required.
- Handle incoming calls, visitors, courier, deliveries, and general office correspondence.
- Coordinate meetings, appointments, and other office requirements for management.
- Ensure proper documentation and filing of important office records.
- Assist management and employees with administrative requirements.
- Monitor attendance, leave, and other basic employee administration activities, if required.
- Ensure office policies and administrative procedures are followed properly.
- Identify office-related issues proactively and ensure timely resolution.
- Maintain a professional and disciplined work environment.
- Handle confidential information with discretion.
- Take care of any other administrative or operational responsibilities assigned by management.
Required Skills
- Excellent office management and administrative skills.
- Strong organizational and coordination abilities.
- Good communication and interpersonal skills.
- Ability to independently manage day-to-day office requirements.
- Good vendor and service-provider coordination skills.
- Strong follow-up skills.
- Good problem-solving ability and a proactive approach.
- Ability to multitask and prioritize work effectively.
- Professional, responsible, and well-mannered personality.
- Good knowledge of MS Office and basic computer operations.
- Ability to maintain confidentiality and handle sensitive office matters professionally.
Qualification & Experience
- Graduate in any discipline.
- 1–3 years of experience in office administration, office management, or a similar role.
- Prior experience in handling complete office administration will be preferred.
Ideal Candidate
The ideal candidate should be someone who can take ownership of the office's day-to-day functioning, ensure everything is properly managed, coordinate effectively with employees and vendors, and proactively resolve administrative issues without requiring constant supervision.
Pay: ₹35,000.00 - ₹40,000.00 per month
Work Location: In person