Overview
Join our dynamic legal team as an Administrative Assistant specializing in law office support! This energetic role is perfect for detail-oriented professionals eager to contribute to a thriving legal environment. You will be the backbone of our office operations, ensuring smooth daily functions and providing vital administrative support across an array of legal practice areas. Your proactive approach and organizational skills will help facilitate efficient case management, client communication, and document handling, all while maintaining a positive and professional atmosphere. This paid position offers an exciting opportunity to develop your legal administrative expertise and work alongside experienced attorneys in a fast-paced setting.
Responsibilities
- Provide comprehensive executive administrative support to attorneys and legal staff, including calendar management, scheduling meetings, and coordinating appointments.
- Assist with legal case management by organizing files, maintaining document management systems, and ensuring accurate filing of legal documents.
- Handle confidential information with the utmost discretion while managing client communications professionally via phone, email, and in person.
- Coordinate with clients for interviews and document collection; assist in procedural tasks such as filing court documents and maintaining schedules.
- Manage incoming calls with excellent phone etiquette; prioritize urgent matters while maintaining a friendly demeanor.
- Assist in preparing for client meetings by organizing case files and supporting materials.
Skills
- Exceptional organizational skills with the ability to manage multiple priorities efficiently.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills.
- Familiarity with filing procedures is advantageous.
- Ability to handle confidential information discreetly while demonstrating professionalism at all times.
- Paralegal experience or prior legal administrative support is preferred but not mandatory; enthusiasm for learning new areas of law is essential.
- Strong interpersonal skills including interviewing clients effectively and providing exceptional client service.
This role is ideal for motivated individuals passionate about supporting the legal process while developing their expertise across diverse practice areas!
Pay: $16.00 - $20.00 per hour
Expected hours: 30.0 – 35.0 per week
Benefits:
- Flexible schedule
- Free parking
Work Location: In person