ABOUT ALCHEMY
Alchemy is headquartered in Ireland and is ranked as the 11th-fastest growing tech company in Ireland in Deloitte's Technology Fast 50. Our global operations span multiple continents, with facilities for device warehousing, triage, grading, and reverse solutions in the USA, UK, Australia, Dubai, Hong Kong, Mexico, South Korea, Taiwan, and Japan. We process and ship secondary tech to businesses and consumers across Europe, with shipping locations in Ireland and France, supported by multiple sales offices worldwide.
At Alchemy, we’re not just reshaping the circular tech market – we’re creating opportunities for people. Our pioneering technology connects every step of the circular tech market, empowering consumers and businesses alike. From trade-in to remarketing, we offer a seamless experience, partnering with manufacturers, mobile carriers, and retailers to deliver value securely and transparently. Our proprietary technology makes it possible for consumers and businesses to recover value safely and securely from their used devices.
We also own LoopMobile, a leading online retailer of pre-owned devices, serving major markets including the United States, Europe, the United Kingdom, and Australia.
At the heart of Alchemy are our people. We believe that diverse perspectives fuel innovation, and we welcome talent from all backgrounds to help us shape the future of circular tech market. Our global team is made up of innovators, problem-solvers, and creators who are passionate about making a difference.
If you’re looking to join a dynamic, fast-paced environment where your contribution matters, come and join us. We’re the fastest growing global company in the circular tech market - and we’d love for you to be part of it.
Explore more at www.wearealchemy.com
POSITION OVERVIEW:
The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related accounting activities across Alchemy's North American operations. This position plays a critical role in maintaining strong vendor relationships while ensuring financial accuracy, internal controls, and process efficiency.
The ideal candidate is highly organized, thrives in a fast-paced environment, possesses exceptional attention to detail, and enjoys improving processes through automation and technology. This individual should be comfortable working independently in a remote environment while collaborating closely with operations, purchasing, and finance teams.
KEY RESPONSIBILITIES:
- Manage the Accounts Payable inbox, ensuring invoices and vendor inquiries are responded to promptly.
- Process high-volume vendor invoices accurately within NetSuite.
- Perform invoice coding and validation while ensuring appropriate approvals are obtained.
- Match purchase orders, receipts, and invoices as required.
- Establish new vendors and maintain accurate vendor master data, including tax documentation and payment instructions.
- Review vendor statements and proactively reconcile outstanding balances.
- Research and resolve invoice discrepancies with vendors and internal departments.
- Prepare weekly payment proposals and process ACH, wire, and check payments through commercial banking platforms.
- Maintain banking payment details while following company internal controls and segregation of duties.
- Monitor vendor aging and recommend actions to optimize payment timing while maintaining strong supplier relationships.
- Respond professionally to vendor inquiries regarding invoice status and payment timing.
- Maintain organized electronic AP documentation and support audit requests.
- Assist with month-end close by preparing AP reconciliations, accruals, and reporting.
- Identify opportunities to automate manual AP processes using NetSuite, Excel, and other technology tools.
- Build and maintain Excel reports to improve visibility into AP metrics and workflow efficiency.
- Partner with Procurement, Operations, and Finance to continuously improve AP processes.
- Support additional accounting projects as assigned.
WE HAVE:
- An experienced and collaborative finance team supporting a rapidly growing global technology company.
- Opportunities to improve processes through automation and technology.
- A fast-paced environment where ideas are encouraged and improvements are implemented.
- Exposure to global finance operations and cross-functional business teams.
- Flexible work arrangements with a high level of trust and accountability.
- Career development opportunities as Alchemy continues its rapid growth.
YOU HAVE:
Education & Experience:
- 3+ years of Accounts Payable experience in a high-volume environment
- Required experience with NetSuite ERP.
- Experience processing invoices from purchase order through payment.
- Experience using commercial banking platforms for ACH, wire, and check payments.
- Experience maintaining vendor master records and onboarding new vendors.
- Strong understanding of internal controls surrounding Accounts Payable.
- Excellent verbal and written communication skills with the confidence to interact directly with vendors.
- Highly organized with exceptional attention to detail.
- Strong analytical and problem-solving abilities.
- Ability to prioritize multiple deadlines in a fast-paced environment.
- Comfortable working independently in a remote environment while remaining highly responsive.
Technical Skills:
Required
- Advanced Microsoft Office platforms – most specifically Microsoft Excel skills including:
- Pivot Tables
- LOOKUP, IF, SUMIFS, SUMPRODUCT, INDEX/MATCH, etc.
- Data validation
- Basic reporting and analysis
Preferred
- Power Query
- Power BI
- AP automation platforms, implemented at scale in a high-volume, multi-entity environment
- OCR / automated invoice-capture technology
- Experience improving accounting processes through automation
Pay: $26.36 - $31.74 per hour
Expected hours: 37.0 per week
Benefits:
- Paid time off
Work Location: In person