Overview
We are seeking a proactive and highly organized Personal Assistant to support executive leadership and streamline daily operations. This dynamic role offers an exciting opportunity to contribute to a fast-paced environment by managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a multitasking environment, demonstrating exceptional organizational skills, technical proficiency, and excellent communication abilities. Join us to be an essential part of our team, ensuring seamless administrative support and fostering efficient workflows.
Duties
- Manage and coordinate complex calendars, including scheduling meetings, appointments, and business travel arrangements using tools like Microsoft Outlook Calendar and Google Workspace
- Prepare, proofread, and transcribe correspondence, reports, and presentations with accuracy and attention to detail
- Organize and facilitate events, meetings, and conferences from planning stages through execution, including logistics and vendor coordination
- Handle internal communication across departments to ensure timely information flow and task completion
- Maintain confidential files, records, and documentation with meticulous attention to data entry accuracy using productivity software such as Microsoft Office and QuickBooks
- Support bookkeeping activities including invoicing, expense tracking, and basic bookkeeping tasks using QuickBooks or similar software
- Assist with office management duties such as front desk responsibilities, filing systems, multi-line phone systems, and managing office supplies
- Coordinate business travel arrangements ensuring all logistics are handled efficiently while adhering to company policies
- Use video conferencing software for virtual meetings; prepare agendas and follow-up on action items as needed
- Collaborate closely with C-suite executives to prioritize tasks, manage deadlines, and facilitate internal communication
Skills
- Exceptional organizational skills with the ability to manage multiple priorities simultaneously
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and productivity tools like DocuSign
- Proven experience in executive administrative support or personal assistant roles within a professional setting
- Excellent typing speed combined with strong proofreading and transcription skills for accurate document preparation
- Effective project coordination skills to organize events and manage various initiatives from start to finish
- Knowledge of bookkeeping practices including data entry, invoicing, expense management using QuickBooks or similar software
- Outstanding communication skills—phone etiquette, written correspondence, and interpersonal collaboration—especially when working with senior leadership
- Ability to handle confidential information discreetly while maintaining professionalism at all times
- Technical proficiency with video conferencing platforms (e.g., Zoom, Microsoft Teams) and multi-line phone systems
- Demonstrated ability to work independently with minimal supervision while contributing effectively within a team environment
Join us as a Personal Assistant where your organizational prowess will empower our leadership team to excel. Your dedication will ensure our operations run smoothly while providing exceptional support that makes a real difference every day!
Pay: $30.00 - $35.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
- Parental leave
Work Location: In person