Citizens Care & Rehabilitation Center is hiring a Full-Time Nursing Administrative Assistant who will assist with administrative duties in the nursing office including payroll administration (Smartlinx Payroll experience, a plus!). Citizens Care is a long-term care and sub-acute rehabilitation facility in Havre de Grace (Harford County). Rated #1 for Quality Care in Maryland and #8 in the State of Maryland, Citizens is an employer of choice! Our Full-Time Payroll Coordinator will work Monday through Friday, 40 hours/week, 8:30 AM to 5:00 PM.
We seek a dependable, organized and customer service-oriented staff member. Must be able to multi-task and prioritize daily duties. Requires Confidentiality due to handling of employee-related information.
Overview
This position is responsible for coordinating the payroll process for the Nursing Department. Assists Nursing Office Support Staff in other administrative duties
Responsibilities
· Performs and/or reviews time and attendance functions for the Nursing Department
· Troubleshoots problems with time and attendance software
· Performs audits and reviews reports to identify discrepancies and makes necessary changes
· Manages documentation in support of benefit time
· Reviews payroll documentation for accuracy
· Assists Director of Nursing in identifying attendance trends and/or employees in need of discipline
· Understands facility pay practices and ensures appropriate utilization
· Communicates with Human Resources to ensure the integrity of the employee and/or payroll data related to new hires, terminations, transfers and status changes
· Responsible for supporting Nursing Scheduling Coordinator
· Reviews daily staffing sheets to ensure adequate coverage
· Manages daily staff issues as they arise in conjunction with the Nursing Scheduling Coordinator
· Serves as liaison with nursing staff with respect to work schedules and payroll
· Responsible for filing, organizing and processing medical records through the Nursing Office
· Coordinates with Unit Secretaries to oversee consultant physician rounds and documentation
· Manages and documents attending physician visits
· Performs various administrative duties as needed
· Adheres to infection control practices
· Attends In-Service training to maintain and improve competencies
· Other duties as assigned
Experience
High School Diploma and at least one year experience processing healthcare payroll or equivalent combination of education and experience
Knowledge/Skills/Abilities:
· Promotes positive image of our facility to residents, guests, families and the community
· Protects the privacy of residents, guests and employees
· Requires excellent verbal and written communications skills, and a professional demeanor
· Projects good judgment and performs all duties satisfactorily while prioritizing projects as assigned
· Exhibits excellent customer service (people) skills and attention to detail
· Requires the ability to multi-task, listen and document information
· Maintains composure, confidentiality and resilience in dealing with all staff
· Possesses good working knowledge of computer systems
Physical and Environmental Requirements:
Must be able to stand, sit, stoop, push, pull, balance, reach, grasp, kneel, climb and lift up to 10 pounds.
*Covid-19 vaccination and Annual Flu Vaccination are Mandatory and conditions for employment* If hired, a background screen and drug screen will be conducted.
Pay: $16.19 - $17.97 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Application Question(s):
- Covid-19 initial vaccination and Annual Influenza vaccination are mandatory for hire and conditions for employment. Are you vaccinated and/or willing to receive the mandatory vaccinations?
Work Location: In person