Job Summary
We are seeking an energetic and highly organized Scheduling / Office Coordinator to join our dynamic team. In this vital role, you will manage daily office operations, coordinate appointments, and ensure smooth communication across departments. Your proactive approach and exceptional organizational skills will help create an efficient, welcoming environment for staff and clients alike. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a collaborative workplace culture.
Responsibilities
- Manage and maintain the office calendar, scheduling appointments, meetings, and events with precision and attention to detail
- Serve as the first point of contact at the front desk, greeting visitors and directing phone calls using multi-line phone systems with professionalism and courtesy
- Handle incoming inquiries via phone, email, or in person, providing excellent customer service and clear communication
- Maintain organized filing systems, both digital and paper-based, ensuring confidentiality of sensitive information at all times
- Perform data entry tasks accurately using Microsoft Office programs such as Word and Excel, supporting administrative processes and record keeping
- Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices
- Support office management duties including supply inventory, document proofreading, and general clerical support to ensure smooth daily operations
Requirements
- Proven experience in office administration or clerical roles, with a strong background in customer service and front desk responsibilities
- Bilingual preferred (Spanish)
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with strong computer literacy skills
- Familiarity with multi-line phone systems and professional phone etiquette
- Bilingual abilities are a plus to effectively communicate with diverse clients and team members
- Excellent organizational skills with keen attention to detail; ability to prioritize tasks efficiently
- Strong typing speed for data entry and document proofreading; ability to handle confidential information discreetly
- Previous experience in office management or personal assistant roles is advantageous
- Demonstrated time management skills to juggle multiple responsibilities seamlessly
Join us as a Scheduling / Office Coordinator to be a key part of a vibrant team dedicated to operational excellence. Your proactive attitude will help foster an organized environment where everyone can thrive!
Pay: $23.00 per hour
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person