Job Summary
We are looking for an organized and detail-oriented Administrative Executive to manage day-to-day office operations and coordinate seamless travel arrangements for our team.
Key Responsibilities
- Travel Coordination: Plan end-to-end domestic and international travel (flights, hotels, transport, and visas), manage itineraries, and reconcile travel expenses.
- Office Operations: Handle general correspondence, manage calendars, maintain filing systems, and order office supplies.
- Meeting & Event Support: Schedule meetings, book rooms, prepare agendas, and take meeting minutes.
- Inventory Control: Monitor and order office supplies, stationery, and pantry items to ensure a fully stocked and functional workspace.
- Company Events & Social Activities: Coordinate cross-departmental initiatives, including CSR projects, company anniversary celebrations, town halls, and ad-hoc team-building activities.
- Corporate Gifting: Plan, source, and coordinate corporate gifts for major festive occasions (e.g., Chinese New Year, Christmas) and employee milestones.
Key Requirements
- Possess Diploma/ Degree in Business Administration or equivalent
- 5 - 7+ years of experience in administrative support or travel coordination.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and corporate travel/expense tools.
- Exceptional organizational, time-management, and problem-solving skills.
- Strong written and verbal communication abilities.
Education
Diploma in Business Administration or Others
Bachelors in Business Studies or Others