Job Title: Project Co-Ordinator
Company : Antsquad Branding Studio
Job Location: Anna Silai, Coimbatore
About the Role HighThink Media Box is looking for a highly organized, proactive, and ownership-driven Project Coordinator to lead and manage branding and creative projects from initiation to final delivery. This role is critical to our agency’s success, acting as the central bridge between clients, creative teams, and leadership. The Project Coordinator will ensure that every project is delivered on time, within scope, and aligned with brand strategy and quality standards.
This is a high-responsibility role and a key pillar in scaling HighThink Media Box operations. The ideal candidate thrives in a fast-paced creative environment, understands branding workflows, and can manage multiple projects while maintaining clarity, structure, and accountability across teams.
Key Responsibilities
Project Planning & Execution
- Own and manage the end-to-end lifecycle of branding and creative projects.
- Define project scope, timelines, deliverables, and milestones.
- Break down projects into actionable tasks and assign them to relevant teams.
- Ensure all projects are delivered on time, within scope, and aligned with client expectations.
Client Coordination & Communication
- Act as the primary point of contact for clients during project execution.
- Understand client requirements, objectives, and brand expectations clearly.
- Provide regular updates, progress reports, and status communication.
- Handle client feedback professionally and translate it into actionable tasks.
- Build strong, long-term client relationships through clear communication and reliability.
Team Collaboration & Workflow Management
- Coordinate with Brand Designers, Video Editors, Content Writers, and Digital Marketers.
- Ensure smooth communication between internal teams and avoid bottlenecks.
- Conduct daily/weekly follow-ups to track progress and maintain accountability.
- Ensure all team members are aligned with project goals and deadlines.
Timeline & Delivery Management
- Create and maintain project timelines, trackers, and dashboards.
- Monitor progress and proactively address delays or risks.
- Ensure timely delivery without compromising quality.
- Manage multiple projects simultaneously with structured prioritization.
Quality Control & Brand Alignment
- Ensure all deliverables meet agency quality standards and brand guidelines.
- Review outputs before client submission to maintain consistency and excellence.
- Work closely with creative teams to ensure brand strategy is reflected in execution.
Meeting & Documentation
- Schedule and lead internal and client meetings.
- Document meeting notes, action items, and responsibilities.
- Ensure follow-ups are completed within deadlines.
- Maintain structured project documentation, reports, and archives.
Risk Management & Problem Solving
- Identify potential risks, delays, or resource gaps early.
- Take proactive steps to resolve issues and keep projects on track.
- Handle unexpected challenges calmly and provide solutions quickly.
Process Improvement & Productivity
- Identify gaps in workflows and suggest improvements.
- Implement tools and systems to improve team efficiency and project tracking.
- Contribute to building standard operating procedures (SOPs) for project management.
Required Qualifications
- 1–4 years of experience in Project Management, Client Servicing, or Operations/Coordination roles.
- Experience in a branding, advertising, digital marketing, or creative agency is highly preferred.
- Strong organizational and multitasking abilities.
- Excellent communication and stakeholder management skills.
- Ability to manage multiple projects under tight deadlines.
- Strong problem-solving and decision-making mindset.
- High level of ownership and accountability.
Technical & Tool Skills
- Proficiency in Microsoft Office (Excel, Word, PowerPoint).
- Basic understanding of branding processes, creative workflows, and digital marketing deliverables.
Preferred Traits
- Understands branding, creativity, and client expectations.
- Can bring structure to a fast-moving creative environment.
- Is highly proactive and solution-oriented.
- Takes complete ownership of projects from start to finish.
- Has strong follow-up discipline and attention to detail.
- Can confidently interact with both clients and internal teams.
- Is adaptable and thrives under pressure.
- Focuses on driving execution leadership that directly impacts client satisfaction, delivery timelines, team productivity, and agency growth.
Work Location: In person
How to Apply
Send your resume to: [email protected]
Or contact HR Manager at: 90922 50922
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Leave encashment
- Paid time off
Work Location: In person