LDparks is a Prague-based retail park developer - we build and sell commercial real estate across the Czech Republic, manage leases and work with investors. For our office in Prague 3 we are looking for an executive assistant who also keeps the office running.
Responsibilities
- Supporting two members of management: calendars, meetings, their work tasks and personal matters.
- Preparing materials for meetings, tracking deadlines and commitments.
- Communication on behalf of management - in Czech, English and Russian.
- Organising trips and conferences: flights, hotels, transfers, registrations, travel orders, expense records and handover to finance.
- Documents: keeping the archive, preparing contract amendments and annexes from templates, collecting signatures, storing originals.
- Office purchasing: consumables, groceries, orders per colleagues' requests, receipt and complaints.
- Cooperation with building management and suppliers: vehicle plates for the entry-gate system, parking spaces, keys and chips, alarm inspections, air conditioning, minor repairs, cleaning.
- Office invoices: receipt, checking against the order, handover to finance, tracking due dates.
- Running the office and keeping it presentable, guests and meeting rooms, internal company events, post and couriers.
Requirements
- Russian actively - internal communication in the company is in Russian.
- Czech at a very good level, written and spoken.
- English at working level.
- Category B driving licence and driving experience.
- Experience as an assistant, office manager or in administrative support is an advantage, not a condition.
- Care, reliability and discretion.
- User-level Microsoft 365: Outlook, Excel, Teams, SharePoint.
What we offer
- Work in an office in the centre of Prague, Prague 3 - Žižkov.
- Full-time, employment contract.
- Direct cooperation with company management.
- Training in the AI tools we use daily.
- Start date by agreement.
Job Types: Full-time, Permanent
Work Location: In person