Overview
We are seeking a dependable and organized Office Assistant to support our day-to-day office operations. Responsibilities include answering phones and emails, assisting customers, scheduling and coordinating transportation services, maintaining records, data entry, filing, and providing general administrative support.
The ideal candidate is professional, detail-oriented, dependable, and comfortable working in a fast-paced environment. Strong communication and computer skills are required. Experience in transportation, customer service, or office administration is a plus.
Duties
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office software
- Schedule appointments, manage calendars, and coordinate meetings for staff or clients
- Handle filing, proofreading documents, and organizing office supplies to ensure a tidy workspace
- Assist with bookkeeping tasks using QuickBooks or similar accounting software
- Support administrative functions such as copying, scanning, and mailing documents
- Support office management activities to improve operational efficiency
- keeping track of account receivable/payable
- create workorders
- keep track of techs
- learn to work napa tracs
Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent typing speed and accuracy for data entry and document preparation
- Experience with clerical tasks such as filing, proofreading, and document management
- Familiarity with QuickBooks or bookkeeping software is preferred
- Strong time management skills to meet deadlines efficiently
- Personal assistant or office management experience will be considered an asset
We are excited to meet you and hope you find joy in getting to know us and potentially working for us!
Job Types: Full-time, Part-time
Pay: From $20.90 per hour
Benefits:
- 401(k)
Work Location: In person