Revel Garage Solutions is a full-service garage company based in Wilmington, MA, offering garage door sales, installation, and service; epoxy and polyaspartic flooring; and custom storage and organization systems. We are seeking a highly organized and dependable Executive Assistant to support our President and help manage the administrative, financial, HR, and operational follow-up that keeps our three-division company running efficiently.
This role is central to the day-to-day operations of the company. The ideal candidate is detail-oriented, proactive, and comfortable managing multiple systems and priorities with minimal oversight.
What You'll Do
Executive & Administrative Support
- Manage the President's calendar, appointments, meetings, and reminders
- Keep track of company events, vacations, holidays, renewals, subscriptions, and insurance dates
- Prep meeting agendas, documents, and reports
- Manage email, mail, and company files
- Screen routine requests and route them to the right person
- Serve as the go-between for the President, employees, customers, and vendors
Finance & Accounting Support
- Handle routine accounting data entry and documentation
- Manage accounts receivable — statements, payment reminders, collections
- Follow up on unbilled work and incomplete customer invoices
- Track payments and prepare bank deposits
- Process approved accounts payable and keep bills current
- Monitor vendor charges and subscriptions for accuracy
- Support the accountant with financial recordkeeping and reconciliations
- Gather bank, credit card, and financing records the accountant needs
- Maintain the monthly budget-to-actual report and flag anything unusual
- Report significant budget variances, unusual expenses, or cash-flow concerns to management
- Process Certificates of Insurance and related documentation
- Provide first-level support on customer financing applications
Payroll, Benefits & HR
- Review employee time records and prepare payroll for approval
- Track PTO, vacation, and sick time
- Manage payroll deductions and benefit information
- Process approved benefit enrollments, changes, and terminations
- Post approved job openings, screen applicants, and schedule interviews
- Coordinate reference checks and required hiring documentation
- Process new-hire paperwork and keep personnel records current
- Lead employee orientation and onboarding
- Maintain company policies, SOPs, and required HR documentation
Office, Customer Service & Systems
- Keep the office stocked, equipped, and running
- Help resolve routine customer concerns and respond to online reviews
- Answer and route incoming calls
- Maintain accurate records in ServiceTitan and other company systems
- Track website and marketing projects and follow up with vendors
What You Bring
- 3+ years of experience in executive assistance, office administration, bookkeeping, or HR administration preferred
- Background in business administration, accounting, or office management (or equivalent experience)
- Strong organizational, communication, and follow-up skills — you keep things from falling through the cracks
- Comfort learning and using QuickBooks, ServiceTitan, payroll systems, and other business software
- A high level of discretion — you'll be trusted with confidential financial, customer, and employee information
What This Role Isn't
To set clear expectations: this role doesn't make final hiring, termination, compensation, or pricing decisions, and it doesn't manage scheduling, dispatch, or installation crews. It's a support and systems role
Compensation & Benefits
- $58,000–$72,000 per year, based on experience
- Full-time, Monday–Friday, 9:00 AM–5:00 PM
- Competitive salary
- Medical and dental insurance
- Paid time off
- Paid holidays
- 401(k)
- Growth opportunities
- Supportive team environment
- Direct impact on the success of a growing company
- Opportunity to help shape systems, processes, and future growth
About Revel Garage Solutions
Revel Garage Solutions has spent over a decade building the region's most complete garage company — combining garage door sales, installation, and service; premium epoxy and polyaspartic flooring; and custom storage and organization systems under one roof.
If you meet the qualifications above and are interested in joining our team, we encourage you to apply.
Pay: $58,000.00 - $72,000.00 per year
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee discount
- Health insurance
- Paid time off
- Retirement plan
Work Location: In person