Position Summary
Millennium Medical Group, LLC is seeking a Human Resources Administrative Assistant to support the HR department with daily administrative operations, employee relations, recruitment, onboarding, personnel documentation, and compliance activities.
The ideal candidate is organized, dependable, detail-oriented, professional, and comfortable handling confidential employee information. This position requires strong communication skills, the ability to multitask, and a commitment to maintaining accurate and timely HR records.
Key Responsibilities
Human Resources
- Assist the HR department with daily administrative and personnel functions.
- Maintain and organize confidential employee personnel files and records.
- Assist with employee onboarding, new-hire paperwork, and orientation.
- Process and maintain employee documentation, including certifications, training records, and employment forms.
- Assist with employee status changes, transfers, resignations, and terminations.
- Prepare employment verification letters and other HR correspondence.
- Assist with attendance tracking and employee documentation.
- Maintain accurate HR databases and spreadsheets.
- Assist with disciplinary documentation and personnel notes.
- Respond to employee questions and direct concerns to the appropriate HR representative.
- Maintain confidentiality of employee, patient, and company information.
Recruitment & Hiring
- Review applications and resumes.
- Contact candidates to schedule interviews.
- Assist with the hiring and onboarding process.
- Track applicants and hiring documentation.
- Follow up with candidates regarding required employment documents and certifications.
- Assist with background checks, fingerprinting, CPR certifications, and other pre-employment requirements as applicable.
Compliance & Documentation
- Assist with maintaining employee compliance files.
- Track expiration dates for required certifications and credentials.
- Assist with preparing documentation for internal audits and compliance reviews.
- Ensure HR records are complete, accurate, and properly organized.
- Assist with unemployment claims and employment verification requests.
- Handle sensitive information in accordance with company confidentiality and HIPAA requirements.
Administrative Support
- Answer phones, emails, and employee inquiries professionally.
- Prepare correspondence, forms, spreadsheets, and reports.
- Assist with payroll-related administrative documentation as needed.
- Coordinate meetings, interviews, and HR appointments.
- Maintain organized digital and physical filing systems.
- Provide general administrative support to the HR department and management.
Qualifications
- High school diploma or equivalent required.
- Previous experience in Human Resources, healthcare administration, office administration, or a related field preferred.
- Strong organizational and time-management skills.
- Excellent verbal and written communication skills.
- Proficiency with Microsoft Office, including Word, Excel, and Outlook.
- Ability to maintain strict confidentiality.
- Strong attention to detail and accuracy.
- Ability to multitask and prioritize responsibilities.
- Professional and dependable.
- Ability to work independently and as part of a team.
- Experience with healthcare or home healthcare operations is a plus.
- Bilingual English/Spanish preferred.
Ideal Candidate
We are looking for someone who is:
✓ Organized and detail-oriented
✓ Professional and approachable
✓ Reliable and punctual
✓ Comfortable working with confidential information
✓ Strong with follow-up and documentation
✓ Comfortable communicating with employees and management
✓ Able to work in a fast-paced healthcare environment
✓ Willing to learn and take initiative
Why Join Millennium Medical Group?
At Millennium Medical Group, you'll have the opportunity to work directly with an experienced HR team and gain hands-on experience in healthcare human resources, recruitment, employee relations, compliance, and administrative operations.
To Apply:
Please submit your resume and a brief summary of your experience to [email protected].
Millennium Medical Group, LLC is an Equal Opportunity Employer.
Pay: From $16.00 per hour
Expected hours: 40.0 per week
Benefits:
- Health insurance
- Paid time off
Work Location: In person