Project Coordinator – Project Tracking & Operations
Full-Time | Remote | U.S. Business Hours
About the Role
At Pavago, one of our clients is hiring a Project Coordinator to keep multiple projects organized, on schedule, and moving forward.
This is a hands-on coordination role for someone who is highly organized, proactive, and strong at follow-through. You’ll manage project trackers, timelines, documentation, stakeholder communication, and action items, ensuring deadlines are visible and nothing falls through the cracks.
What You’ll DoProject Tracking & Coordination
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Maintain project plans in Asana, Trello, Monday.com, Smartsheet, or similar tools
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Track deadlines, milestones, dependencies, deliverables, and ownership
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Follow up proactively on outstanding tasks
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Keep project schedules and trackers accurate and current
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Coordinate multiple projects and priorities simultaneously
Communication & Follow-Up
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Act as a coordination point between Project Managers, team members, leadership, and stakeholders
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Schedule and support project meetings
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Capture meeting notes, decisions, and action items
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Communicate project updates and follow up on deliverables
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Escalate blockers and delays before they impact deadlines
Reporting & Documentation
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Prepare weekly project status reports covering progress, risks, blockers, and next steps
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Maintain organized documentation in Google Drive, SharePoint, or Confluence
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Build and maintain project trackers using Excel or Google Sheets
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Ensure project information remains easy to find and up to date
Risk & Resource Tracking
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Identify bottlenecks, missed dependencies, and execution risks
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Maintain risk and issue trackers
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Monitor workloads and resource availability
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Review deliverables for completeness before submission
Vendor Coordination
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Communicate with vendors and external partners
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Track external deliverables and deadlines
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Follow up on outstanding requirements and escalate issues when necessary
What We’re Looking For
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2+ years of experience in Project Coordination, Operations, or Project/Administrative Support
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Hands-on experience with Asana, Trello, Monday.com, or similar project management tools
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Strong Excel / Google Sheets skills, including trackers, Pivot Tables, and conditional formatting
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Excellent written and verbal English communication
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Strong documentation and organizational skills
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Ability to manage multiple projects and deadlines simultaneously
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Proactive approach to follow-up and problem-solving
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Availability during U.S. business hours
Nice to Have
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PMP, CAPM, Agile, or Scrum certification/in-progress
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Familiarity with Agile/Scrum and sprint workflows
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Experience in SaaS, Marketing, Professional Services, Construction, or Operations
What Success Looks Like
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Projects and milestones stay on schedule
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No missed deadlines due to coordination gaps
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Project trackers remain accurate and current
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Risks and blockers are identified early
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Status reporting is clear and consistent
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Stakeholders have strong visibility into priorities and progress
Why Join?
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Fully remote opportunity
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High ownership across multiple projects
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Direct exposure to cross-functional teams and leadership
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Hands-on experience with modern project management systems
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Clear growth path into Project Manager, PMO, or Operations roles
Interview Process
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Application Review
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Spark Hire Intro Video
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Project Coordination Interview
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Practical Task – Project Tracker + Status Report
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Client Interview
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Offer & Onboarding
What Happens After You Apply
Qualified applicants will receive a Spark Hire invitation to complete a short Intro Video. This helps us learn more about your communication skills, project coordination experience, organizational approach, and experience managing deadlines and stakeholders.
Please check your inbox and spam/junk folder for the invitation.
Apply Now
If you’re highly organized, proactive with follow-ups, comfortable using Asana, Trello, Monday.com, and project trackers, and enjoy keeping multiple projects under control, we’d love to hear from you.
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