Part-time | Barcelona, Hybrid | Potential to become full-time
ABOUT ZABÓN
Zabón is one of the fastest-growing natural cleaning brands in Spain, trusted by hundreds of thousands of customers looking for healthier and more sustainable ways to clean their homes.
We're growing quickly and looking for an Operations & Projects Coordinator to work closely with the founder across operations, administration, systems, suppliers, and special projects.
This is a part-time role initially, with the potential to develop into a full-time position as Zabón continues to grow.
THE ROLE
We're looking for someone extremely organized, detail-oriented, resourceful, and good at GETTING THINGS DONE.
You'll work directly with the founder and help manage the many operational and administrative projects that come with running a fast-growing business.
WHAT YOU'LL DO
- Support the founder with operational, administrative, and special projects
- Coordinate and follow up with suppliers, agencies, accountants, and other external partners
- Research new suppliers and compare pricing, quality, lead times, and terms
- Request quotes and negotiate better pricing where appropriate
- Manage invoices, payments, receipts, and company documentation
- Upload and organize invoices in our accounting platform on a recurring basis
- Help prepare PR materials, presentations, briefs, and other company documents
- Research new software, tools, and platforms that could improve how we work
- Use AI extensively for research, drafting, organization, analysis, and workflow improvement
- Keep track of deadlines, outstanding items, and follow-ups
- Coordinate smaller projects from start to finish
- Be available to support on shoot days in Barcelona when needed
- Help bring more structure and organization to the business as we grow
WHO WE'RE LOOKING FOR
More than anything, we're looking for someone who is switched on, highly organized, and proactive.
You should be someone who naturally notices details, follows things through, and doesn't need to be reminded three times.
You are:
- Extremely organized and detail-oriented
- Proactive and comfortable taking ownership
- Comfortable working across many different types of tasks
- Comfortable working with numbers, quotes, invoices, margins, and basic cost comparisons
- Very comfortable with technology and quick to learn new software
- AI-native and already comfortable using tools such as ChatGPT and CLAUDE in your day-to-day work
- Happy doing both interesting projects and routine administrative work
- Fluent in Spanish and English
- Based in Barcelona ( HYBRID)
Experience in operations, project coordination, executive support, ecommerce, startups, or administration is a plus, but we're more interested in how you think and work than having the perfect CV.
This isn't the right role for someone who wants to do only strategy or only administration. We're looking for someone happy to move between both and take responsibility for getting things finished.
THE PACKAGE
- Part-time role, approximately 20-25 hours per week
- Potential to develop into a full-time role
- Hybrid working in Barcelona
- Flexible working structure, with availability across the working week
- Competitive salary based on experience and hours
- Work MacBook
- Zabón product allowance
- Learning and development budget
We're looking for someone who can become a trusted part of the team, take more and more off the founder's plate, and grow their responsibilities as Zabón grows.
If you're highly organized, love solving problems, enjoy variety, and often find yourself thinking "there must be a better way to do this," we'd love to hear from you.