Details
Open Date 09/11/2026
Requisition Number PRN46178B
Job Title Administrative Assistants
Working Title Administrative Assistants
Career Progression Track S00
Track Level S2 - Intermediate
FLSA Code Nonexempt
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Full-time temporary position for two years, with potential for extension
Monday – Friday between 8:00 am – 5:00 pm
VP Area U of U Health - Academics
Department 00820 - Eccles Hlth Sci Library Oper
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $18.00-$21.00
Close Date 10/12/2026
Priority Review Date (Note - Posting may close at any time) 09/20/2026
Job Summary
Administrative Assistants, II
Full-time temporary position for two years, with potential for extension
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
Job Code: S22732
Grade: S14
Department will hire only at level II.
Responsibilities
- Proactively manage calendar and correspondence support for the Executive Director. Support meeting operations with materials, agenda, room set-up and documentation (in person and zoom).
- Maintain confidentiality of sensitive discussions, emails, and other communications.
- Share meeting agendas and minutes with participants.
- Provide a physical presence in the administration office to be a point of knowledge for building management services, vendors, caterers, and other visitors.
- Create drafts and submit final messaging for social media content, blog articles, newsletters, and physical displays.
- Track all library ticket submissions for centralized campus services, send follow-up emails when needed, and ensure completion.
- Responsible for ordering, receiving, and setting up catering for internal and external library events.
- Participate in statistics collection and qualitative analysis.
- Assist with human resources activities as needed (payroll, ePafs, job postings, etc.)
- Miscellaneous office support
Minimum Qualifications
EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Administrative Assistants, II: Requires at least 1 year of related experience.
Preferences
Typically requires at least 1 year of related experience. This is an Intermediate Level position in the Support track.
Library experience and wide knowledge of computer software programs.
Excellent written and oral communication skills
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX ( OEO ). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page .
Online reports may be submitted athttps://oeo.utah.edu
- https://publicsafety.utah.edu/safetyreport/**This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members , a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.