Receptionist & Office Administrator
Hybrid Model | Dublin City Centre | €30,000 - €35,000 per annum plus benefits | 1-2 years' Reception Experience in a Professional Services Environment Required
About the Company
Our client is a respected organisation specialising in professional indemnity insurance and expert advisory services for healthcare professionals, including GPs, consultants, dentists, and practice entities. Based in Dublin City Centre, their experienced team provides medico-legal guidance and support, helping members navigate complex medical, ethical, and legal queries. They pride themselves on delivering dependable, warm, and professional service within a collaborative and caring work environment.
About the Position:
We are seeking a proactive, full-time Receptionist to join a dynamic front-of-house team. In this role, you will work in close partnership with a co-receptionist in a job-share structure, allowing you to manage front-of-house operations while gaining hands-on exposure to the wider membership, secretarial and finance teams.
This is a unique, highly varied position ideal for a motivated professional looking to broaden their skill set and further their career within professional services. Split between front-of-house management and core administration, you will act as the vital first point of contact for members while driving key office operations forward.
Key Responsibilities
- Greet visitors and members with warmth and professionalism; answer, screen, and route incoming calls, emails and general enquiries.
- Work in tandem with your receptionist partner to ensure seamless coverage between reception duties, membership support and administration.
- Coordinate meeting room bookings, set up spaces, organize catering, manage travel/accommodation, and oversee daily post, couriers and stationery stock.
- Provide secretarial assistance (data entry, document preparation, scanning) to senior management and support the finance team with receipt logging and transaction recording.
- Maintain visitor sign-in procedures, support health & safety compliance, and keep reception and waiting areas clean and organised.
Experience & Requirements
- Minimum 1–2 years of experience in a reception or administrative role, ideally within insurance, membership services, or professional services.
- High proficiency in Microsoft Office (Word, Excel, Outlook).
- Highly organised with sharp attention to detail, exceptional time management, and the ability to multitask in a busy environment.
- Outstanding written and verbal communication skills; professional, personable, and presentable at all times.
- A motivated self-starter who thrives both independently and as a supportive team player.
Remuneration & Working Structure
- Salary: €30,000 – €35,000 (depending on experience) + excellent benefits.
- Working Hours: Monday to Thursday, 9:00 AM – 5:30 PM | Friday, 9:00 AM – 5:00 PM (with occasional flexibility as needed).
- Hybrid schedule (Work From Home on Mondays and Fridays, with flexibility as needed).
Contact
Hit the apply button below to send your cv. Alternatively, for more information on this position or other Business Support roles, please contact Paula Smaga directly via email;