IT Event Planning & Project Management
- Oversee the development, planning, implementation, and support of technology solutions for assigned events and programs.
- Serve as a trusted advisor to clients by recommending event technology best practices, digital engagement solutions, and operational efficiencies.
- Manage project timelines, budgets, resources, risks, and deliverables throughout the event lifecycle.
- Collaborate with stakeholders to identify technical requirements and ensure successful delivery of event objectives.
- Lead project meetings, technical briefings, and post-event reviews.
- Develop contingency plans and risk mitigation strategies for all technology-related activities.
- Ensure compliance with organizational IT governance, security, and data privacy policies.
Event Technology & Digital Platform Management
- Configure, manage, and support event management platforms, registration systems, mobile event applications, and virtual/hybrid event technologies.
- Coordinate integrations between event platforms, CRM systems, marketing automation tools, and reporting solutions.
- Manage attendee registration systems, online communications, event websites, and digital content platforms.
- Oversee deployment and testing of audiovisual systems, live streaming, video conferencing, networking infrastructure, and collaboration tools.
- Monitor platform performance and resolve technical issues before and during events.
- Provide onsite and remote technical support for speakers, attendees, and stakeholders.
Vendor & Technology Sourcing
- Evaluate, source, negotiate, and contract technology vendors, software providers, and managed service partners.
- Conduct technical assessments and prepare comparative analyses of solutions and vendors.
- Manage Request for Proposal (RFP) processes and vendor selection activities.
- Ensure vendors meet service level agreements, security standards, and project requirements.
- Maintain strategic relationships with technology providers and suppliers.
Budget & Financial Management
- Manage project and technology budgets throughout the planning and execution phases.
- Track software licensing, vendor costs, hardware rentals, support services, and project expenditures.
- Communicate financial updates and cost-saving opportunities to stakeholders.
- Review vendor invoices and ensure accurate billing and payment processing.
Data Management & Reporting
- Maintain data integrity across event management systems and reporting platforms.
- Generate operational, attendance, engagement, and performance reports.
- Ensure accurate data reconciliation, user management, and audit compliance.
- Analyze event metrics and provide recommendations for continuous improvement.
- Protect confidential client and company information in accordance with data privacy requirements.
Minimum Qualifications:
- Diploma or Degree in Information Technology, Computer Science, Information Systems, Business Technology, or a related discipline.
- Minimum 3 years of experience in IT project management, event technology, digital platforms, or technical operations.
- Minimum 3 years of stakeholder or client management experience.
- Experience supporting virtual, hybrid, and in-person event technologies.
- Experience managing third-party technology vendors and service providers.
- Understanding of IT infrastructure, software applications, and digital collaboration tools.
- Proficiency in Microsoft Office 365 applications.
Rajasekar Shirley Monisha License No.: 02C3423 Personnel Registration No.: R22106767
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