Receptionist / Office Administrator
Location: Singapore
Department: Administration & Facilities
Employment Type: Full-time
About the Role
We are seeking a professional and personable Receptionist / Office Administrator to join our Administration & Facilities team in Singapore.
As the first point of contact for the office, you will play an important role in creating a welcoming, professional environment for employees, visitors, clients, and candidates. Alongside front-of-house responsibilities, you will provide administrative and facilities support to ensure the office operates smoothly and efficiently.
This role would suit someone who is highly organised, service-oriented, proactive, and comfortable working in a fast-paced professional environment.
Key Responsibilities
- Serve as the primary front-desk contact, welcoming guests, clients, candidates, and other visitors in a professional and friendly manner.
- Manage incoming calls, correspondence, mail, and deliveries.
- Coordinate meeting room bookings, room setup, hospitality, and visitor arrangements.
- Maintain the presentation and day-to-day functionality of reception, pantry, lounge, wellness, and other common areas.
- Monitor office supplies and coordinate replenishment as required.
- Provide general administrative support, including processing expenses, preparing documents and meeting materials, and coordinating travel arrangements.
- Liaise with building management, service providers, and external vendors regarding maintenance and facilities matters.
- Support office access arrangements and onboarding activities for new employees and visitors.
- Assist with office events, meetings, and employee activities.
- Provide additional administrative and operational support to the wider team as required.
- Handle confidential information and sensitive matters with appropriate discretion and professionalism.
Requirements
- Minimum 3 years of experience in reception, office administration, hospitality, customer service, or a similar client-facing role.
- Excellent verbal and written communication skills.
- Warm, polished, and professional manner with strong interpersonal skills.
- Strong organisational skills and attention to detail.
- Proficiency in Microsoft Outlook, Word, and Excel.
- Comfortable learning and using emerging digital and AI-enabled workplace tools.
- Proactive, flexible, and able to manage multiple priorities in a changing environment.
- Strong judgement and discretion when dealing with confidential information and senior or high-profile visitors.
- Ability to work collaboratively with colleagues across different teams and functions.
Preferred Experience
Experience in one or more of the following environments would be advantageous:
- Professional services
- Financial services or private banking
- Hospitality
- Legal or professional services firms
- Corporate office administration
Experience coordinating travel, expenses, meeting schedules, visitors, or facilities would also be beneficial.
Mandarin proficiency is desirable, particularly for working with Mandarin-speaking colleagues and stakeholders across the region.
You will be expected to demonstrate professionalism, discretion, reliability, attention to detail, and a proactive approach to your work.
Application
Please submit your updated CV for consideration.
Only shortlisted candidates will be notified.