We are hiring Creative Operations Coordinator - Hybrid.
Please let me know if you are interested or anyone who might be interested.
Client: Major Pharmaceutical Client
Position: Creative Operations Coordinator - Hybrid
Duration: 12+ months on W2
Location: New York, NY 10001
Pay Rate: $45.00-$50.00/ Hr on W2
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Job Description
Role Overview
The Creative Team is seeking a Freelance Creative Operations Coordinator to support brand creative initiatives and assist with day-to-day team operations.
This role ensures creative projects move efficiently from briefing through final delivery by supporting project coordination, workflow organization, cross-functional communication, and team operations.
This is a hands-on coordination role focused on maintaining copy sheets, creative briefs, tracking creative assets and retouching, and supporting day-to-day budget and financial processes. The ideal candidate is highly organized, detail-oriented, and thrives in a fast-paced creative environment with multiple stakeholders.
Key Responsibilities
Budget Process & Management
- Partner with Creative Leads to track all Purchase Orders (POs).
- Maintain creative budget trackers, spending records, and financial reports.
- Lead weekly/monthly budget discussions with Finance regarding status, trends, and forecasts.
- Keep organized records of budget status across active projects.
- Flag discrepancies or potential budget overages to Creative Leads.
Copy Sheets & Briefs
- Maintain and update copy sheets for active projects.
- Organize and manage creative briefs.
- Ensure copy and brief information remains accurate, current, and accessible.
Asset & Retouching Tracking
- Track incoming creative assets from external vendors and monitor outstanding deliverables.
- Flag missing or delayed assets to Creative Leads.
- Track retouching requests and delivery status.
- Maintain organized records of asset and retouching progress across projects.
Cross-Functional Communication
- Serve as a liaison between Creative, Brand Marketing, Brand Activation, CDMO, Finance, and other cross-functional partners.
- Coordinate stakeholder feedback and approvals.
- Help maintain alignment on timelines, deliverables, and project priorities.
Operations & Team Support
- Provide day-to-day operational support to the Creative Team.
- Coordinate team supplies, creative workspace upkeep, and equipment needs.
- Assist with freight shipments, storage organization, and presentation materials.
- Support presentations, sales meetings, retailer activations, and other ad hoc projects.
- Maintain calendars and project timelines.
Vendor Coordination
- Coordinate external vendors for outsourced creative projects.
- Track vendor timelines and deliverables.
- Serve as the point of contact for routine vendor and sourcing inquiries.
Qualifications
- 3+ years of experience in Creative Operations, Creative Coordination, or Marketing Operations.
- Strong communication and collaboration skills.
- Excellent organizational, time management, and multitasking abilities.
- Detail-oriented with strong follow-through and problem-solving skills.
- Proficiency in Microsoft Office and familiarity with project tracking tools.
- Experience managing budgets, purchase orders, and expense tracking.
- Ability to handle confidential information with discretion.
- Experience in creative, marketing, retail, or agency environments is preferred.
Regards,
Vishnu Das Natesan