We are seeking a proactive and highly organized Brokerage Services Coordinator to support a dynamic, fast-paced commercial real estate capital markets team based in San Francisco. This role plays a critical part in keeping our team running smoothly by managing schedules, coordinating logistics, and supporting key operational and client-facing tasks. The ideal candidate is detail-oriented, resourceful, and comfortable handling multiple priorities with discretion and efficiency.
Core Responsibilities:
- Support Capital Markets groups based in San Francisco, CA, including investment sales, debt, and retail sales teams
- Project management across multiple groups, including marketing, analysts, and brokers, to ensure project deadlines are met
- Manage complex and often challenging calendars and scheduling for senior executives, including internal and external meetings, client appointments, and property tours
- Coordinate domestic and occasional international travel logistics for three executives
- Track revenue and expenses related to deal flow and marketing budgets
- Prepare and process deal-related invoices and coordinate deal closings using internal Newmark systems
- Submit vendor invoices through Coupa and track cost-recovery issues with Newmark Corporate
- Coordinate with clients to arrange and manage meetings Assist in organizing and scheduling investor property tours
- Maintain and update various internal databases
- Manage select personal information and administrative tasks for senior executives
- Design, prepare, and write content for pitches, presentations, and property marketing collateral
- Create and manage listing websites, marketing campaigns, and sold announcements
- Write and manage press releases for closed deals, working closely with Corporate Communications to distribute
- Stay ahead of design and marketing trends to help generate brand awareness and maintain a competitive edge
- Coordinate with third-party vendors for photography, video/aerial footage, and virtual tours for listings
- Follow Newmark branding guidelines to ensure consistency across all marketing materials.
- Perform other administrative duties as needed
Core Competencies:
- Excellent communication, organizational, and time-management skills.
- Superior grammatical and writing abilities.
- Knowledge of Adobe Creative Cloud Suite Preferred
- Exceptional working knowledge of Microsoft Office 365 (particularly Outlook, PowerPoint, Word, and Excel)
- Knowledge of Oracle and Coupa platforms preferred
- Ability to prioritize, multitask, and meet tight deadlines
- Experience creating marketing pitches, presentations, property marketing collateral, websites/landing pages, digital and print advertisements, and social media marketing
- Ability to convert research-based data into visually compelling stories for presentations, market updates, infographics, and graphs
Preferred Skills/Experience:
- Experience level: 2–4 years preferred; entry-level candidates will be considered for the right fit
- Knowledge of the commercial real estate industry
- Strong troubleshooting and problem-solving skills
- Ability to work independently and collaboratively
- Experience with RCM or other database/real estate management programs
- Proficiency with both Mac and PC platforms
- Knowledge of Ceros preferred