About the job
Marketing Operations, Data & Events Coordinator
Learning Genie Inc. | 100% Remote (LATAM & Philippines) | Full-Time | Operations & Marketing
Are You Ready to Drive Operational Excellence and Marketing Growth?
Learning Genie Inc. is a fast-growing, award-winning EdTech startup headquartered in Carlsbad, California — recognized by ABC 10 News, the San Diego Business Journal, and proud winners of the Tech & Learning Best of Show Award!
We're on a mission to transform early childhood education through AI-powered solutions. To support our rapid scaling, we're looking for a highly organized, proactive professional to serve as the execution backbone for our marketing and events pipelines.
The Opportunity
As our Marketing Operations & Events Coordinator, you'll be the execution backbone for our marketing and events pipelines: conference logistics, sponsorships, campaigns, and data tracking. This role is built for someone exceptionally organized, detail-obsessed, and proactive — whether you come from a marketing background or a strong administrative/events-coordination background, a genuine curiosity for how marketing actually works and a habit of learning fast are what matter most.
Operating 100% remotely from Latin America or the Philippines, you'll work directly with our CEO and Marketing team to make sure everything — from conference selection and execution, to campaign support and post-event lead conversion — runs flawlessly.
What You'll Be Doing
- Assist with contract management, vendor invoice tracking, purchase requests, and daily bookkeeping using Excel and QuickBooks Online
- Support the planning and execution of conferences, trade shows, webinars, and other events — timelines, budgets, deliverables, registrations, travel, booth logistics, and shipment/inventory of event materials, plus onsite/virtual execution when needed
- Review sponsorship agreements, track deliverables (ads, social posts, speaking slots, exhibit tables) to confirm we receive every contracted benefit, and keep organized records of packages, invoices, and contacts
- Research conferences, associations, and sponsorship opportunities relevant to school districts, education organizations, and industry stakeholders; help evaluate which are worth attending based on relevance, cost, and expected return, and prepare clear recommendations for leadership
- Maintain accurate conference, sponsorship, contact, and budget trackers in Google Workspace and HubSpot CRM; clean and deduplicate data to keep it reliable
- Track registrations, leads, and post-event outcomes; support reporting on event performance
- Assist with email campaigns, registration/RSVP forms, and routing hot leads to sales
- Post-event: distribute leads to the right team members, document notes in the appropriate systems, and compare results against goals to inform future participation decisions
What Makes You the One
- 2+ years as an Executive Assistant, Operations Coordinator, Events Coordinator, or Marketing Coordinator (required)
- Based in LATAM or the Philippines, C1 English, available 8:00 AM–4:30 PM PST (required)
- Highly organized and detail-obsessed, comfortable juggling multiple priorities
- Proactive lifelong learner — solves problems before being asked, picks up new tools fast
- Strong Google Sheets skills, plus familiarity with QuickBooks Online, Zoom, and Excel
- Experience with or quick to adapt to HubSpot, monday.com, or similar CRMs
- Hands-on with AI tools (Claude, ChatGPT) and comfortable using AI automations
- Marketing degree highly preferred (or equivalent know-how) — should understand the marketing funnel, B2B vs. B2C, and how to evaluate event/sponsorship ROI
- Nice to have: conference/event coordination experience, EdTech or education background, Mailchimp/Canva, Google Apps Script or AI workflow automation, experience with school districts or government-funded programs
Why You'll Love Working Here
- Initial Salary: US $1,440/month (equivalent to $9.00/hour) during the 90-day training/probation period. After probation, salary can be revisited up to US $10–11/hour depending on performance
- 100% remote — work from anywhere in LATAM or the Philippines
- Standard work week, Monday–Friday (8:00 AM–4:30 PM Pacific Time)
- Real career growth at a fast-moving, award-winning EdTech startup
- Encouraged and expected to use cutting-edge AI tools to scale your workflows
- Work that creates genuine social impact for the education industry
This Probably Isn't for You If…
- You prefer routine over a fast-paced, ever-evolving environment
- You're intimidated by learning new software, CRMs, or AI automation tools
- You wait to be handed tasks instead of proactively identifying bottlenecks and offering solutions
- You struggle to keep meticulous track of moving parts, deadlines, and data streams
If you're a detail-obsessed operational powerhouse ready to support leadership and drive marketing success — we want to hear from you!