Key Responsibilities:
- Manage and maintain information systems, records, files, and administrative documentation.
- Classify, register, control, and archive internal and external communications and documents.
- Manage and safeguard confidential and sensitive information and documentation.
- Organize and maintain the Plant Manager's agenda, meetings, appointments, and scheduled activities.
- Coordinate meetings, visits, events, and other activities involving Plant Management, employees, customers, suppliers, and other stakeholders.
- Prepare, organize, and distribute presentations, reports, correspondence, minutes, and other management documents.
- Follow up on pending actions, commitments, and key activities assigned by Plant Management.
- Coordinate internal and external communications on behalf of Plant Management, as required.
- Support the preparation of management meetings, including agendas, presentations, meeting minutes, and follow-up actions.
- Collect, consolidate, and organize information from different departments for management review and decision-making.
- Identify administrative and organizational needs of Plant Management and proactively propose solutions.
- Maintain a high level of confidentiality and professionalism when handling sensitive company information.
- Provide administrative support to other management functions as required.
Knowledge & Qualifications:
- English proficiency: 80% or higher, both written and verbal.
- Advanced knowledge of Microsoft Office, particularly Excel, PowerPoint, Word, and Outlook.
- Strong organizational, administrative, and time-management skills.
- Basic knowledge of accounting and finance.
- Excellent written and verbal communication skills.
- Ability to manage confidential information with discretion.
- Ability to prioritize multiple tasks and work under pressure.
- Strong follow-up and problem-solving skills.
- Bachelor's degree preferred in Business Administration, Management, Industrial Engineering, or a related field. Bachelor's degree in progress may be considered based on experience.
Competencies
- Organization and attention to detail
- Communication skills
- Confidentiality and discretion
- Proactive attitude
- Problem-solving
- Planning and prioritization
- Customer service orientation
- Teamwork
- Follow-up and accountability
- Ability to work with multiple departments and levels of the organization