Key Responsibilities
1. US Payroll Operations (Primary Focus)
- Process end-to-end bi weekly multi-state US payroll for hourly and salaried employees with high accuracy.
- Verify timesheet data, attendance records, overtime, deductions, bonuses, and commission payouts.
- Assist with payroll tax reconciliations, employee benefits deductions (e.g., 401k, health insurance), and state tax registration tracking, return filing, etc.
- Handle payroll inquiries from US employees and managers promptly and professionally.
- Maintain and audit payroll documentation, including Form W-4, W-9, W-2, and state tax withholding records.
2. General Accounting & Reconciliation
- Maintain accurate general ledger transactions and record daily journal entries in according with US GAAP principles.
- Support Accounts Payable (AP) and Accounts Receivable (AR) workflows, vendor invoice matching, and customer collections.
- Perform weekly bank, credit card, and vendor reconciliations (e.g., QuickBooks, bill.com, POS systems).
- Assist in month-end close schedules, expense allocations, and balance sheet reconciliations.
- Leverage modern AI tools (e.g., ChatGPT, Claude, AI-driven Excel add-ins) to summarize financial data, draft client communications, and automate routine spreadsheet workflows.
- Ensure all accounting records are organized, accurate, and audit-ready.
Required Qualifications & Experience
- Education: Bachelor’s degree in Commerce (B.Com), Accounting, Finance, or a related field.
- Experience: 1–3 years of experience in accounting, with demonstrated experience in US Payroll processing.
- US Payroll Knowledge: Hands-on experience with any tool like QuickBooks Payroll, ADP, Gusto, Paychex, or similar platforms.
- Accounting Software: Proficiency in QuickBooks Online (QBO), MS Excel (VLOOKUP, Pivot Tables, basic formulas), and Google Workspace.
- AI & Tech Savvy: Active interest or working knowledge of AI tools (ChatGPT, Power Query, automated workflows) to increase personal productivity.
Key Competencies & Preferred Traits
- Eager to Learn: High curiosity, growth mindset, and a strong drive to master new US finance systems rapidly.
- Attention to Detail: Meticulous oversight to ensure zero errors in employee paychecks and financial reconciliations.