About the job
The Q Family Office is looking for a bright, eager, and dedicated individual to join its Strategic Planning team in its downtown Fort Worth office. The ideal candidate will have a desire to develop both analytical and operational skills. The new associate will provide direct support to the company's General Counsel and Tax Director, who together manage Q's Strategic Planning department. In this role, you will always have a variety of projects and processes to handle in an array of disciplines within structured finance, which keeps the work fast-paced and ever-changing. This position will also handle, process, record, and report on expenses dealing with all aspects of firm operations. The role is 100% in-office and requires approximately 50 hours per week. We will PAY MORE because of no WFH. We know others offer more flexibility, but we offer higher compensation!
Responsibilities may include:
- Direct Support to General Counsel - Serve as a primary operational and administrative resource to the General Counsel, ensuring seamless day-to-day execution of priorities
- Legal Operations Support - Draft, manage, and organize legal documents, routine forms, court filings, and data room confidentiality agreements; provide litigation and discovery support
- Entity Governance & Compliance - Oversee entity lifecycle management, regulatory compliance, and governance, including KYC, LEI, and ISDA administration for domestic and international entities
- Document & Systems Management - Maintain and organize physical and digital files; own and manage internal systems, trackers, reporting tools, and organizational charts
- Financial & Administrative Coordination - Process monthly invoices and usage logs, assist with tax form management, and support bank account creation and termination across various institutions
- Cross-Functional Collaboration - Partner with the Financial Control team on projects and provide operational support across departments as needed
- Office Administration - Manage health insurance administration (invoicing, open enrollment, and ongoing changes), coordinate meetings, and oversee travel logistics for team members
- Client & Stakeholder Communication - Serve as a point of contact for internal and external communications in support of the legal team's activities
The ideal candidate will:
- Have an undergraduate degree in business, accounting, finance, or a related field with a 3.0+ GPA
- Be able to demonstrate advanced Excel skills and strong overall PC skills
- Be willing to commit at least 2 years to this role.
- Be able to work in the company's office (no WFH) during the company's typical office hours (8 a.m. - 6 p.m. Monday-Friday).
- Demonstrate hands-on experience with AI tools (e.g., ChatGPT, Copilot, Claude) to enhance productivity and workflow.
- Have explored AI-driven solutions to automate repetitive work, synthesize information, or support decision-making and be able to demonstrate such solutions.
About the Q Family Office
Established in 1994, the Q Family Office is an organization that combines a 30-year history with a deep entrepreneurial spirit. The family office currently includes a manager of a $500 million hedge fund/private investment firm, a $3 billion bank, a $400 million real estate investment firm, and a $275 million charitable foundation.
If you are interested, please fill out a short application for "Legal Assistant" on our website: www.qinvestments.com/careers.