About the opportunity
We are looking for a dependable Administration & Operations Coordinator who can keep a busy technology and business-services environment organised, responsive and well documented.
The role supports multiple teams and active projects, so it suits someone who is proactive, structured and comfortable following up until work is genuinely complete. You will help keep records, schedules, documents, vendors, meetings and day-to-day operational requirements under control.
What you will do
- Coordinate daily administrative and operational activities.
- Maintain organised records, documents, trackers and shared folders/systems.
- Support scheduling, meetings, follow-ups and internal coordination.
- Prepare and format documents, correspondence and routine reports.
- Track outstanding actions and follow up with the responsible people.
- Support procurement, quotations, invoices, vendor coordination and office requirements where needed.
- Help maintain accurate information across business systems and internal workspaces.
- Assist project and client teams with administrative coordination.
- Escalate delays or missing information early rather than allowing tasks to disappear.
What we are looking for
- 3+ years of relevant administration, coordination or operations experience.
- Excellent organisation, follow-up and attention to detail.
- Strong written and spoken English.
- Confidence using productivity tools, spreadsheets, documents and online business systems.
- Professional communication with colleagues, vendors and clients.
- Ability to manage several priorities without losing accuracy.
- Strong ownership and discretion with company/client information.
- Ability to work full-time from our Dubai office.
Particularly valuable experience
Technology companies, digital agencies, professional services, project coordination, procurement/admin support, CRM/ERP systems or multi-company operations.
Pay: AED3,168.48 - AED3,671.02 per month
Application Question(s):
- How many years of relevant administration/operations experience do you have?
- Are you able to work full-time, in person in Dubai?
- Which business systems or productivity tools do you use confidently?
- Briefly describe a role where you coordinated several priorities at the same time.
- What is your current notice period or earliest joining availability?
Work Location: In person