Real Estate Deals Administrator / Deal Secretary / Transaction Coordinator
Looking for a candidate with experience in a Real Estate Office. The Deal Secretary is responsible for organizing and managing the administrative closing process for all property sales and leases. This includes: ensuring all documents and signatures are accounted for, data entry, commission calculation, sending and receiving invoices, and coresponding with Real Estate Agents, Clients and Lawyers .
A basic to advanced understanding of Transaction forms and clauses, RECO, and TRESSA is required.
Duties Include:
- Basic File Audits: Reviewing Sale and Lease Agreements and all related forms. Keeping an eye out for accuracy and compliance with brokerage policies and regulatory standards (e.g., RECO).
- Commission Calculation: Preparing, processing, and calculating commission payouts, brokerage splits, and fees.
- Data Entry: Entering transactions into our internal software.
- Communication: Corresponding with agents, lawyers, and clients. A happy and helpful telephone and email manner is a must.
- Listing Maintenance: Updating listing status on TRREB.
Required Skills:
- Attention to Detail: High precision in auditing legal documents and financial figures.
- Software Proficiency: Familiarity with Constellation, Broker Bay, Skyslope or Webforms, and PropTx
- Organization: Ability to handle high-volume files and tight deadlines in a fast-paced office.
- Knowledge: Understanding of real estate forms and clauses, contracts, and commission structures.
Hours of Operation: Weekdays: 9am-8pm Weekends 930-4pm.
Must be available for a mix of day and evening shifts, and 2 weekends per month.
At Sutton Group we still believe in five star customer service. That means we proudly employ knowledgable front desk staff! From appointment booking to typing offers, we are here to provide full support to our Agents to keep business thriving.
Job Type: Part-time
Pay: $18.00-$21.00 per hour
Application question(s):
- Do you have experience working in a Real Estate Office?
- Are you available during evenings and (some) weekends?
- Have you ever worked in the deals department at another real estate office? which company and what years:
Work Location: In person