We are looking for a professional and well-organized Executive – Front Desk & General Affairs to manage the company's front desk operations, visitor management, administrative coordination, and day-to-day general affairs activities. The ideal candidate should have excellent communication and interpersonal skills, a pleasant personality, and the ability to independently handle multiple administrative responsibilities.
Key Roles & Responsibilities :-
1. Front Desk & Reception Management Manage the reception/front desk and ensure a professional experience for employees, visitors, and clients. Handle incoming calls, emails, courier deliveries, and general inquiries. Welcome and assist visitors and coordinate with respective employees for meetings. Maintain visitor records and ensure adherence to office security protocols. Manage meeting room bookings and coordinate meeting arrangements.
2. General Administration Manage day-to-day office administration and ensure smooth functioning of office facilities. Coordinate with housekeeping, security, pantry, maintenance, and other facility vendors. Monitor office supplies, stationery, pantry requirements, and other administrative inventory. Raise purchase/service requests and coordinate with vendors for timely delivery. Maintain records of office assets, consumables, and administrative documents.
3. Vendor & Facility Coordination Coordinate with external vendors/service providers for housekeeping, security, maintenance, courier, pest control, etc. Track vendor performance, bills, agreements, and service schedules. Escalate facility-related issues and ensure timely resolution. Assist in managing office infrastructure and workplace requirements.
4. Employee Support & General Affairs Support employees with day-to-day administrative requirements. Coordinate employee ID cards, access cards, stationery, and other office-related requirements. Assist HR/Admin team in organizing employee engagement activities, celebrations, and internal events. Support travel, hotel, cab, and other administrative arrangements whenever required.
5. Documentation & Reporting Maintain administrative records, invoices, vendor documents, and service agreements. Maintain regular trackers for office expenses, inventory, visitors, and facility-related activities. Prepare basic MIS/reports related to administration and general affairs. Ensure timely submission and processing of administrative bills and invoices.
Required Skills & Qualifications :-
Graduate in any discipline.
3+ years of experience in Front Desk, Administration, General Affairs, Facilities, or Office Administration.
Excellent verbal and written communication skills.
Professional and presentable personality.
Good coordination and interpersonal skills.
Strong organizational and multitasking abilities.
Good knowledge of MS Office (Excel, Word, Outlook).
Experience in vendor management and office facility coordination will be preferred.
Ability to handle confidential information professionally.
Should be proactive, responsible, and capable of working independently. Key Competencies
Front Office Management
Office Administration
General Affairs
Vendor Management
Facility Coordination
Communication & Interpersonal Skills
MS Office / Excel
Inventory & Documentation Management
Event & Employee Engagement Coordination
Problem Solving & Multitasking
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person