Office Assistant & Executive Support
Location: Dubai,
Employment Type: Full-time
About the Role
We are looking for a highly organised, proactive and reliable Office Assistant & Executive Support professional to join our fast-growing real estate business in Dubai.
The primary responsibility of this role is to ensure the smooth day-to-day running of the office, including administration, coordination, facilities and general operational support. In addition, the successful candidate will provide executive and administrative support to senior leadership as required.
This role is ideal for someone who enjoys being hands-on, takes ownership, is highly organised and can manage a variety of responsibilities in a fast-paced environment.
A valid UAE driving licence is essential.
Key Responsibilities
1. Office Administration & Operations – Primary Responsibility
- Ensure the smooth and efficient day-to-day running of the office.
- Manage office supplies, stationery, pantry items and other operational requirements.
- Coordinate with vendors, building management, maintenance providers and other service partners.
- Manage office maintenance, repairs and facility-related issues.
- Coordinate courier services, deliveries and document collection.
- Maintain organised office records, files and important documents.
- Support the onboarding of new employees, including workspace, access, equipment and office requirements.
- Coordinate office events, team activities, meetings and celebrations.
- Maintain a professional, organised and welcoming office environment.
- Assist with general administrative tasks and ad-hoc operational requirements.
- Track office expenses, invoices, purchases and payments and coordinate with the relevant internal teams.
- Support procurement and sourcing of office-related services and supplies.
- Ensure office policies and administrative processes are followed.
2. Executive Assistance – Secondary Responsibility
- Support the CEO/senior leadership with calendar management, appointments and meeting coordination.
- Arrange meetings and coordinate logistics with internal and external stakeholders.
- Assist with travel arrangements, including flights, hotels, transportation and itineraries.
- Prepare meeting materials, presentations, reports and other documents when required.
- Track key action items and follow up with relevant stakeholders.
- Manage selected personal or business-related administrative tasks for senior leadership.
- Handle confidential information with professionalism and discretion.
- Support special projects and urgent assignments as the business grows.
3. Driving & External Coordination
- Drive senior leadership for business meetings, property visits and other work-related appointments when required.
- Carry out external tasks such as document collection, bank visits, government-related coordination, supplier visits and other business errands.
- Coordinate and attend property-related meetings or site visits where administrative support is required.
- Ensure company vehicle requirements are managed responsibly, where applicable.
Candidate Requirements
- Valid UAE driving licence – mandatory.
- Previous experience in office administration, office coordination, administration or executive support.
- Experience in a fast-paced business environment is preferred.
- Real estate industry experience is an advantage but not essential.
- Strong organisational and multitasking skills.
- Excellent follow-up and ability to take ownership of tasks.
- Good written and verbal communication skills in English.
- Comfortable using Microsoft Office and/or Google Workspace.
- Good knowledge of Dubai and ability to independently manage local coordination and errands.
- Professional, presentable and service-oriented.
- High level of reliability, discretion and confidentiality.
- Ability to work independently and adapt quickly to changing priorities.
Personal Qualities
We are looking for someone who is:
- Highly organised and detail-oriented
- Proactive and resourceful
- Hands-on and willing to take ownership
- Reliable and dependable
- Comfortable managing multiple priorities
- Calm and solution-oriented under pressure
- Professional and discreet
- Flexible and adaptable in a fast-growing business environment
Why Join Us?
This is an opportunity to join a growing real estate business and play an important role in building an efficient and professional office environment. The role offers variety, responsibility and the opportunity to grow into broader executive or operations responsibilities as the business expands.
Pay: AED4,000.00 per month
Work Location: In person