Job Summary
Tire Repair Center is looking for a highly experienced Part-Time Business Administration Manager to take ownership of a broad range of administrative responsibilities within our company.
We are a locally owned tire and service business with approximately 16 employees. This position is ideal for someone who has spent many years working in a small or midsized business and is accustomed to being the person who makes sure things get handled.
We are looking for someone who can work independently, recognize what needs attention, solve routine problems, coordinate with outside professionals, and follow issues through to completion without requiring constant direction from ownership.
Responsibilities
- Maintain business licenses, registrations, renewals, and recurring administrative requirements.
- Track important deadlines, contracts, renewals, and compliance dates.
- Coordinate with accountants, attorneys, insurance agents, payroll providers, benefit providers, and other outside professionals.
- Maintain organized company records, procedures, and administrative documentation.
- Handle general administrative issues that would otherwise require owner involvement.
- Maintain vendor accounts, contacts, agreements, and account documentation.
- Resolve vendor billing, credit, service, and account issues.
- Track vendor contracts, recurring services, and renewal dates.
- Manage relationships with business insurance agents and carriers.
- Coordinate property, liability, vehicle, workers' compensation, and other insurance renewals.
- Handle certificates of insurance and insurance documentation.
- Coordinate insurance and workers' compensation claims and follow them through to resolution.
- Coordinate employee benefits and 401(k) administration.
- Maintain employee personnel files and required documentation.
- Manage attendance, PTO, and other employee records.
- Coordinate recruiting, interviewing, hiring, onboarding, and employee offboarding.
- Prepare and maintain employee disciplinary documentation.
- Assist management with employee-relations issues and termination processes.
- Maintain company policies and employee handbook updates.
- Coordinate unemployment claims and other employment-related matters.
Qualifications
- 10+ years of experience in business administration, office management, operations administration, HR administration, or a similar role required.
- Significant experience working in a small or midsized business.
- Experience managing vendors, insurance, administrative processes, and outside professional relationships.
- Experience handling hiring, employee relations, disciplinary documentation, and termination processes.
- Strong organizational skills and attention to detail.
- Strong follow-through and ability to manage multiple ongoing responsibilities.
- Comfortable handling confidential employee and company information.
- Able to communicate professionally and firmly when necessary.
- Able to work independently and make routine decisions without constant supervision.
- Strong computer skills, including Microsoft Office.
Experience in a family-owned business or in trucking, automotive, construction, manufacturing, equipment, or another service-based industry is strongly preferred.
What We Are Looking For
This is not an entry-level position and it is not simply a paperwork position.
We are looking for someone with substantial experience who has spent years being the person others rely on to make sure important things get handled.
The right person should be able to identify problems, determine what needs to happen, involve management when appropriate, and follow issues through until they are completely resolved.
Our goal is for this position to take ownership of these responsibilities so routine administrative matters do not continually fall back on the owners.
Pay: $28.00 - $43.00 per hour
Expected hours: 20.0 – 30.0 per week
Work Location: In person