Job Summary
The Executive Assistant performs a wide range of responsible and confidential economic development, marketing, and administrative duties in support of the Executive Director. This position also provides general information and assistance to the public and plays a key role in ensuring the smooth and efficient operations of the organization.
Essential Job Functions
· Schedule appointments, answer phone calls, and respond to correspondence as needed.
· Assist with contracts, financial documents, minutes, records, file organization, and regulatory public notices.
· Serve as Recording Secretary for the Board of Directors, following Kentucky Open Records Laws, and act as a liaison to the Board.
· Assist with grant writing, management, compliance, and reporting.
· Research and update the community profile, labor survey, and related economic data.
· Maintain inventory of all properties and update listings in relevant databases.
· Assist with project management, including communication with prospective employers, state government agencies, and partners regarding business recruitment, grants, and information needed to support business location decisions.
· Create marketing content for LinkedIn, Facebook, newsletters, blog posts, social media, and promotional materials. Maintain a photographic archive of community assets and support basic graphic design, content strategy, and copywriting. Manage social media accounts and engage with followers.
· Assist with regular and sustained communication with legislative bodies.
· Assist with regular and sustained communication with existing industrial and commercial businesses.
Additional Responsibilities
The Executive Assistant oversees the day-to-day efficiency of the office and supports the Executive Director in all aspects of CCE/IDA Develop Frankfort operations. Duties may include preparing correspondence, drafting reports, assisting with financial documents, and providing administrative support to the CCE/IDA Board. Responsibilities may also include maintaining financial records, reconciling bank accounts, making deposits, paying invoices in a timely manner, and performing additional duties as assigned by the Executive Director.
Minimum Requirements
· B.A. or comparable experience
· Proficiency in Microsoft Office Suite, Adobe Acrobat, and Familiarity with WIX Website Online Platform
· Interest in teamwork
· Problem solving skills
· Marketing experience - preferred
Physical Requirements
· Adequate vision
· Verbal communication ability
· Written communication ability
· Valid Kentucky Driver’s License
Additional Information
Salary commensurate with experience.
To Apply:
Send resume and cover letter marked “Executive Assistant” to [email protected]
Pay: $38,000.00 - $42,500.00 per year
Benefits:
- Health insurance
- Paid time off
- Professional development assistance
- Retirement plan
Education:
- Bachelor's (Preferred)
Work Location: In person