We are an established and growing traffic control and barricade company seeking an experienced Accounts Receivable Specialist to join our fast-paced team.
The ideal candidate will have strong Accounts Receivable and billing experience, excellent attention to detail, and the ability to manage multiple priorities and deadlines. Construction accounting experience is strongly preferred, particularly experience with Notice to Owner (NTO) requirements, lien releases, billing documentation, and collections.
This is a hands-on position for someone who is organized, dependable, comfortable researching discrepancies, and able to take ownership of their responsibilities from start to finish.
Responsibilities and Duties
- Prepare and process customer invoices accurately and timely
- Maintain customer accounts and billing documentation
- Apply customer payments and post deposits accurately
- Monitor Accounts Receivable aging and outstanding balances
- Perform collection calls and emails to determine payment status and ensure timely collection of receivables
- Research and resolve customer payment, billing, and account discrepancies
- Communicate with customers regarding outstanding invoices, billing questions, payment status, and account issues
- Prepare, track, and maintain lien waivers and releases
- Manage the Notice to Owner (NTO) process and associated documentation
- Maintain required documentation for construction-related customer accounts and projects
- Monitor past-due accounts and escalate collection concerns to management as appropriate
- Maintain accurate and organized customer account records and supporting documentation
- Prepare and maintain Accounts Receivable and management reports as requested
- Assist with customer account setup and maintenance
- Communicate professionally with customers, management, and other team members
- Identify discrepancies or concerns and follow them through to resolution
- Assist with general accounting and administrative responsibilities as needed
- Perform duties in accordance with company policies and procedures
- Perform other related duties as assigned
Qualifications and Skills
- Minimum 2 years of Accounts Receivable, billing, collections, or related accounting experience
- Construction accounting or construction office experience strongly preferred
- Experience with NTOs, lien releases, lien waivers, and construction billing strongly preferred
- QuickBooks experience required; QuickBooks Online experience preferred
- Proficiency with Microsoft Excel and Outlook
- Strong understanding of Accounts Receivable processes
- Excellent organizational and time-management skills
- Strong analytical and problem-solving abilities
- Exceptional attention to detail and accuracy
- Ability to research discrepancies and follow issues through to resolution
- Ability to prioritize and manage multiple responsibilities and deadlines
- Strong written and verbal communication skills
- Professional and confident when communicating with customers
- Ability to work effectively both independently and as part of a team
What We're Looking For
We are looking for someone who takes ownership of their work and understands the importance of accurate billing, timely collections, and well-maintained customer accounts.
The right candidate will be proactive, organized, dependable, and comfortable working in a busy environment. You should be someone who notices when something doesn't look right, researches the issue, and works toward a resolution rather than simply passing the problem along.
Attention to detail, organization, communication, and consistent follow-through are essential for success in this position.
Benefits
This is a full-time position offering competitive compensation, career growth opportunities, and a comprehensive benefits package.
- 401(k)
- 401(k) matching
- Medical insurance
- Dental insurance
- Vision insurance
Schedule
- Full-time
- Monday through Friday
- 8-hour day shift
- In-person position
We are an Equal Opportunity Employer and maintain a Drug-Free Workplace.
Pay: $20.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
Experience:
- Construction Accounts Receivable: 2 years (Preferred)
Work Location: In person