We are seeking an experienced Office Manager to provide maternity leave cover from 1st November 2026 to mid-June 2027.
This is a standalone, hands-on role and serves as the central point of coordination for the office. The successful candidate will be responsible for ensuring the smooth day-to-day running of the office, while also providing high-level executive support to the firm’s Managing Directors.
Key Responsibilities
Office Management & Administration
Oversee day-to-day office operations and administration.
Manage office supplies, vendors, maintenance, couriers and deliveries.
Coordinate meeting arrangements, guest reception and office services.
Process vendor invoices and liaise with external service providers.
Executive & Calendar Support
Provide calendar and scheduling support to the Managing Directors.
Coordinate meetings, appointments, invitations and follow-ups.
Manage meeting logistics and ensure calendars reflect confirmed commitments and travel.
Travel Administration
Coordinate domestic and international travel, including flights, accommodation and ground arrangements.
Liaise with travel providers and assist with visas, travel insurance and other travel documentation.
Maintain accurate travel itineraries on executive calendars.
HR & Onboarding
Coordinate employee onboarding and related administrative requirements.
Support Employment Pass applications, insurance and benefits administration where required.
Coordinate IT access, equipment, building access and other onboarding arrangements.
Maintain employee records, HR documentation and policies.
Compliance & Corporate Administration
Conduct and maintain corporate and individual compliance searches and screening records.
Coordinate execution of corporate and legal documents via DocuSign and wet-ink signatures.
Assist with LEI applications and renewals.
Expenses, CRM & IT Coordination
Prepare and submit expense claims for senior management.
Maintain senior management contact databases and update the firm's CRM system.
Coordinate with IT vendors on equipment, software access, technical issues and system requirements.